Registrar at Lekeberg Municipality

Lekeberg is situated between the offerings of the big city and the idyllic countryside! We aim to be an attractive employer where employee participation and leadership are characterized by involvement and opportunities for influence. We strive to be an efficient, sustainable, and safe municipality for our residents and employees. Positive development and future investments characterize Lekeberg as we steer towards new and exciting challenges! Would you like to join us on this journey? Read more about our municipality at www.lekeberg.se (http://www.lekeberg.se)

The Municipal Executive Office's mission is to lead, manage, monitor, and provide effective support to all committees and operations, which includes overarching support functions in finance, personnel, and administration. The Municipal Executive Office also includes the Technology and Service Department, the Department for Business and Development, as well as our Culture and Leisure Department. Currently, we have about 100 employees in the Municipal Executive Office, and the municipality as a whole has about 650 permanent employees.

The Administrative Department consists of investigation secretaries who work with committee administration, the municipality's contact center responsible for the municipality's switchboard, reception, mail, and handling certain cases, as well as the South Närke Archive Unit.

We offer you:

• teamwork - a close and supportive work environment
• independence - the opportunity to take responsibility and lead your own work
• flexibility - a balance between work and leisure in a modern work environment.

JOB DESCRIPTION

Lekeberg Municipality is now seeking a registrar for our Administrative Department. With us, you will have the opportunity to work in a dynamic and developing environment where you can both collaborate in teams and work independently. We offer flexible work with the opportunity to influence and develop the municipality's document and information management. Do you want to contribute to efficient and secure information management in a municipal administration? Then we think you should apply for this position!

The position of registrar is newly established, and you will be involved in shaping the role in collaboration with colleagues in the department. The role is a central function that works with all of the municipality's committees and manages registration and information management for both the Municipal Executive Board, the Children and Education Committee, the Social Committee, and the South Närke IT Committee. You play a central role in ensuring that our processes comply with applicable regulations and guidelines.

Your responsibilities include, among others:

• registering cases in our case management system
• monitoring the committees' email
• issuing public documents and assessing confidentiality
• contributing to secure and accurate information management within the municipality
• handing over cases to the archive unit
• conducting training and providing guidance to the operations
• possibly serving as secretary for councils
• ensuring that registration is done according to applicable legislation and the municipality's guidelines
• quality assuring and structuring the document flow within the organization
• providing support and guidance to the municipality's operations regarding case management, registration, and the principle of public access.

As an employee with us, you will have the opportunity for modern, hybrid working methods in terms of flexibility between working on-site at the municipal office in Fjugesta and remotely.

QUALIFICATIONS

We are looking for someone who has:

• an academic degree from a university in archive and information science, public administration, political science, or another education that the employer deems suitable for the assignment
• good knowledge of the laws and regulations governing the handling of public documents within public administration
• documented experience working as a registrar in the public sector or other experience that the employer deems equivalent
• well-developed communication skills and a good ability to express yourself both verbally and in writing in Swedish
• high IT proficiency and feel comfortable using various digital system supports in your work
• experience working with the Office suite.

The position is classified in a security class, which means a requirement for Swedish citizenship and an approved security clearance according to the Security Protection Act.

It is advantageous if you have experience with:

• digital solutions for registration and information management
• handling PDF documents with Adobe Acrobat Pro
• the case and document management system Platina.

For this position, we see it as particularly advantageous if you have experience working with public access and confidentiality legislation, GDPR, and digital case management systems.

To have the best prerequisites in this role, you need to be meticulous, structured, and able to plan and prioritize your work. You thrive in a role where you can create new contacts and build relationships that enable good collaboration. You have excellent collaboration skills and relate to others in a responsive and smooth manner. We expect you to have good administrative skills and can handle many tasks simultaneously. You enjoy learning new working methods and working in different systems. We place great emphasis on personal suitability in this recruitment.

Does this sound like something for you? Don't hesitate to submit your application! We look forward to reading why you are the one we are looking for. Welcome with your application!

OTHER

Lekeberg Municipality consists, among other things, of the central locality of Fjugesta and the localities of Mullhyttan and Hidinge/Lanna. With short distances, good communication, and the municipality's strategic location, it is easy to enjoy both countryside and city. Here you will find attractive housing, a rich cultural and leisure life, and a good business climate.

You submit your application via our electronic recruitment tool. It is therefore important that you fill in all steps carefully so that we can make a proper assessment of your application. Some positions are security classified, so a security protection interview may also be relevant in the recruitment process.

We have actively chosen our recruitment channels and therefore decline direct contact with recruitment and staffing companies as well as advertisement sellers in connection with this recruitment.