Secretary of the Union at Gästrike Rescue Service

At Gästrike Rescue Service, you will have a flexible workplace in an organization that is under development. Our federation spans five municipalities, giving us a significant mission to create safety and security for over 165,000 citizens.

We are a rescue service for everyone, with diversity and equality as core issues. Everyone should feel comfortable and well in our organization. We continuously work on improvements to ensure the quality of our work and to find effective and sustainable ways of working for the future.

Together, we work for your safety and a sustainable society.

Job Responsibilities

As the Secretary of the Union, you will ensure an efficient and professional handling of the federation's political decision-making processes in accordance with applicable legislation, regulations, and governing documents. You will be responsible for the entire meeting chain regarding board meetings, from planning and coordination to execution and follow-up. This means that you will, for example, coordinate, administer, and prepare matters to and from the board, in close collaboration with the director of the federation and others in the management team. If necessary, you will edit and supplement decision-making materials for the board, in consultation with the responsible manager. You will act as secretary at meetings and provide good service to our politicians on issues related to the structure of meetings and compliance with the law.

You will also serve as the federation's registrar, responsible for record-keeping, archiving, and incoming documents and matters. This means that you will support other administrators within the federation and thus be an important part of our support function that handles overarching administrative processes and legal requirements related to public administration.

You will belong to the Operations Support unit, which is responsible for the areas of communication, HR, finance, administration, and IT. The unit's mission is to organize, drive, and develop operations within each area. The unit is the federation's support that, together with other units, works to comply with overarching legal requirements and contribute to the federation's success.

Areas of Responsibility

• Manage invitations and minutes for meetings
• Administer the registry
• Archiving
• Coordinate, administer, and prepare matters in decision-making processes
• Administrative tasks

Who are you?

We are looking for someone with prior experience in administrative work within a municipality or other public administration. You possess strong administrative skills and have good IT knowledge. You thrive in a supportive role and have the ability to create good contacts. You are used to working independently and enjoy taking your own initiative.

As we are a small organization compared to our large mission, it means that you need to be responsible, have a good ability to work in a structured manner, and make independent decisions. You are driven by a desire to work purposefully and achieve results.

Qualifications

• Several years of experience working with qualified matters and investigations in a politically governed organization
• Good IT skills
• Communicates fluently in Swedish, both spoken and written

Meritorious

• Education in areas such as administrative law, public access principles
• Experience in archiving
• Experience from municipal operations or municipal federations

Other

Gästrike Rescue Service wants all employees to have a sustainable work life and a good balance between work and leisure. Therefore, we offer benefits such as the opportunity to convert vacation day allowances into time off. We also offer wellness activities during work hours with access to a fully equipped gym at the fire station.

For us, it is important that all skills in the labor market are utilized. We welcome all applicants and strive for diversity.