About the Unit

The Air Staff supports the Chief of Air Force in leading the air combat forces, including all squadrons and schools in the Air Force at all levels of the conflict scale. The Air Staff in Uppsala has a coordination section that includes a staff expedition (STEX). Large amounts of incoming, established, and outgoing documents pass through the expedition every day. Both military and civilian personnel work at the staff expedition. We are now looking for a civilian expedition manager.

Main Responsibilities

In your role as expedition manager, you will work as a registrar with special responsibility for leading other registrars at the expedition. You will plan, coordinate, and prioritize the work within the expedition service and report to the head of the staff expedition. In total, this involves leading six to eight individuals on a daily basis. You will have support from an administrator.

As a registrar, you will work with the registration and distribution of incoming and outgoing documents and also staff our internal reception desk where you provide support and service to the Defense Forces' administrators in document management issues. You will help ensure that our processes comply with applicable laws and regulations, and that sensitive information is handled correctly.

As an expedition manager, you are expected to lead the development of routines and processes related to document management and will also handle inquiries from the public and work with other tasks occurring in the section.

Important About the Position

As an employee of the Air Staff, you will be placed in a military position. This means an obligation to serve during heightened readiness or war. The staff expedition must be able to operate at all hours of the day, sometimes from locations other than the regular offices. Training and exercises may involve limited periods of irregular and uncomfortable working hours, including occasional weekend duties. Occasional business trips to other locations within Sweden may occur.

This position may involve shift work, for example, working day shifts from 07:30 to 16:00 during certain periods and evening shifts from 12:00 to 20:30 during other periods. Other times may also become relevant based on the needs and conditions of the operation. Night work is not expected to occur except during exercises, heightened readiness, or war.

The position does not entail formal managerial responsibility.

REQUIREMENTS

Qualifications

• Experience working as a registrar or archivist, or other experience deemed equivalent by the employer
• Post-secondary degree with a focus on registration, archival science, leadership, administration, or other education deemed equivalent by the employer
• Current, relevant, and well-rated experience in leading personnel
• Very good computer skills including knowledge of the Office suite
• Very good ability to express yourself in speech and writing in Swedish
• Good ability to express yourself in speech and writing in English
• Driving license B

Personal Qualities

We are looking for someone who is meticulous, responsible, structured, and service-oriented. You have the ability to create security in a work team by exercising a humble, clear, and attentive leadership with trust in others' competence and ability. You actively contribute to good cooperation and a positive atmosphere in the work team. You are a proactive person who gets the job done, whether it is routine-based or requires a more creative approach. You have the ability to inspire others to achieve set goals together.

In your role, you will handle information that requires high integrity and a security-conscious work approach even during periods of high workload and tight deadlines. Great importance will be placed on personal suitability.

Meritorious

• Experience in similar tasks within the Armed Forces or other government authority
• Experience in leading the development of routines and processes
• Experience in handling confidential information
• Education in information security

Inquiries About the Position

Head of Staff Expedition Axel Bennhage can be reached via the switchboard at 08 – 788 75 00.

Other

Employment form: Civil permanent. The Armed Forces applies a six-month probationary period for those who are not employed by the authority.

Start date: Earliest March 2026, exact date to be agreed upon.

Work location: Uppsala

Extent: 100%

Working hours: Varying, based on the needs of the operation

Union Representatives

Officers' Union OFR/O, Lars-Olof Wretling

Defense Union OFR/S, Caroline Nilsson

SACO FM, Johan Nyström

SEKO, Åsa Karlsson

All can be reached via the switchboard at 08-788 75 00

Welcome with your application by 2026-01-08.

Your application should include a CV and a cover letter where you explain why you are best suited for this position and answer the specified selection questions.

Applications for this position will only be accepted via the Armed Forces' website.

Information About the Armed Forces and the Recruiting Unit:

The primary and largest task of the Air Staff is to support the Chief of Air Force in leading all squadrons and schools in the Air Force at all levels of the conflict scale. The Air Staff develops, plans, implements, and evaluates orders and directives issued by the Chief of Air Force. The Air Staff consists of approximately 350 employees. The Air Force organizes and trains air, base, and command units and is tasked with monitoring and protecting Sweden's airspace. This is a mission that continues around the clock, year-round, to ensure Sweden's integrity. Approximately 5,100 employees, both civilian and military, work within the Air Force.

The Armed Forces has a strong value base built on openness, results, and responsibility. Professional development and personal health are valued and encouraged. There are good opportunities for internal career mobility, wellness, and a good balance between work and private life.

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security check with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be placed in a military position and to serve abroad. The implications of this vary depending on the type of position.

When applying for employment, a CV and a personal letter must be attached. If you proceed in the hiring process, certified copies of diplomas and certificates must always be presented.

Calls from external recruitment companies and sellers are not welcome.