HR Administrator for Temporary Staffing

The Temporary Staffing unit is part of the Recruitment and Staffing department within HR management. We support operations across the region with recruitment, onboarding, and placement of substitutes. We are responsible for ensuring that substitutes receive introduction and training, that they continue to develop, and that their work is followed up. We have close collaboration with the operations, both in the daily work of filling orders and in order to follow up and proactively ensure sustainable staffing planning. In addition to temporary staffing, the department also includes the unit for hired staffing and the recruitment unit.

We are now looking for an HR Administrator who wants to be part of our team - come and make a difference with us!

JOB RESPONSIBILITIES

As an HR Administrator with us, you will play an important role in supporting daily staffing. Our mission is to support Region Gävleborg and primarily the healthcare operations by providing hourly employed substitutes such as nursing assistants, service staff, and nurses to cover short-term needs. The position includes an average of two weekend shifts over a 9-week period. On weekdays, working hours are scheduled either from 6:30 AM to 3:00 PM or from 8:00 AM to 4:30 PM.

Your main responsibilities

• staff our support for incoming inquiries both via phone and email
• maintain close and daily contact with the operations and our employees
• manage incoming staffing orders in Time Care Pool and match substitutes to the needs of the operations
• administrative tasks related to substitute management.

With us, you will

• be part of an engaged workgroup with good and close collaboration with other professionals
• be an important cog in solving staffing challenges within healthcare
• gain good insight and knowledge about basic HR work
• enjoy a flexible job with the possibility of remote work up to 50 percent.

We care about you as an employee and offer benefits that create security, health, and development regardless of where you are in life. Read more here: Benefits (https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/)

QUALIFICATIONS

We are looking for someone who is self-driven and flexible, with the ability to quickly adapt when circumstances change. The role requires you to work in several parallel processes, switch between different tasks, and prioritize as needed while maintaining a clear structure in your work. Furthermore, you should find it easy to collaborate with others and thrive in a role where you can provide support and service.

To succeed in this role, you should have

• experience in customer service, preferably customer support with phone as a tool
• experience in administrative work
• experience working with IT tools and digital support systems.

For this position, it is advantageous if you have experience working with personnel management. A probationary period may be applied.

About the recruitment process

In this recruitment, we ask you not to submit a cover letter. Instead, you will answer selection questions that help us assess all applicants in a more equitable and fair manner. This makes our recruitment process both easier and more transparent for you as an applicant.

Week 52 selection work
Week 2 interviews

Warm welcome with your application!

OTHER

With 7,500 employees, we are the largest employer in the county. This gives us the strength to drive development forward for a vibrant Gävleborg. Our mission is exciting and complex. Regardless of what role you have with us, you help the residents of the county and contribute to society. We are at the forefront of societal development and invest in your growth and development as an employee. With us, you will use all your strength to create the future Gävleborg together with your colleagues.

Information for recruitment consultants and ad sellers:
We have already decided where we want to be visible with our job ads and what support we want in recruitment. We will not purchase ad space or services for ongoing recruitment and therefore ask you not to contact us with such offers.