Executive Secretary to Adult Psychiatry Gävleborg

Adult Psychiatry Gävleborg provides specialized psychiatric care for the county's over 280,000 inhabitants. The organization employs approximately 600 staff members. Outpatient clinics are located in six locations, and inpatient care units are in Gävle and Hudiksvall. Additionally, there is a county-wide forensic psychiatric unit and addiction care.

The Executive Support Unit consists of six executive secretaries, two of whom are based in Hudiksvall, three in Gävle, and one in Bollnäs. We are currently seeking reinforcement for our team in Hudiksvall.

JOB RESPONSIBILITIES

In the role of close executive support, you will serve as a sounding board and administrative support for the unit managers, characterized by a proactive and service-oriented approach. You will work closely with both unit managers and the staff of the units. The work includes administrative and coordinating tasks in areas such as personnel, finance, and documentation.

As an executive secretary with us, you will, among other things:

• act as a sounding board and support for the unit managers
• assist the unit managers' staff with technical support, orders, and absence management
• assist the unit managers in scheduling for staff
• assist in recruitment and onboarding of staff
• administration in our IT and personnel systems (Personec P and Time Care) such as employment and termination reports, personnel reporting and scheduling, sick and health registration
• organize/update/structure/store written documentation
• manage and handle administration before, during, and after meetings, planning days, and training sessions
• administer the managers' calendars.

With us, you will receive:

• a varied position with diverse tasks
• the opportunity to work with experienced colleagues
• beneficial wellness grants.

Read more about our various benefits on the Region Gävleborg website! Region Gävleborg's benefits (https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/)

QUALIFICATIONS

We are looking for someone who is flexible and service-oriented with an interest in helping others. You adapt easily and see opportunities in changes. You have the ability to plan and structure your work effectively, and you take responsibility for your tasks and drive your processes forward. Great emphasis will be placed on personal suitability.

In the role of executive secretary, you should have:

• post-secondary education in, for example, human resources, behavioral science, or other education deemed relevant by the employer. Alternatively, documented work experience in administration
• very good computer skills, primarily within the Office suite
• good language skills in Swedish, both spoken and written.

For this role, it is advantageous if you have experience working as an executive secretary in public service and/or healthcare organizations. We also see it as advantageous if you have previously worked in the IT systems Personec P, Agresso, and Proceedo, but this is not a requirement.

OTHER

With 7,500 employees, we are the county's largest employer. This gives us the strength to drive development forward for a vibrant Gävleborg. Our mission is exciting and complex. Regardless of your role with us, you help the residents of the county and contribute to society. We are at the forefront of social development and invest in your growth and development as an employee. With us, you will use all your strength to create the future Gävleborg together with your colleagues.

The Health and Medical Care Committee's approximately 6,500 employees work together to provide the county's residents with the best conditions for an active life with increased quality of life. By providing good and close care throughout the county, we lay the foundation for a strong and healthy Gävleborg.

Information for recruitment consultants and ad sellers: We have already decided where we want to be visible with our job ads and what support we want in recruitment. We will not purchase ad space or services for ongoing recruitment and therefore ask you not to contact us with such offers.