Administrator for the Support Unit

Jönköping Municipality is a large employer with hundreds of different job roles. We are growing in line with the city's development with more residents, more housing, and a larger range of services. We are always on the lookout for new skills - employees with diverse backgrounds and experiences, united by the common drive to create a better city to visit, live, work, and reside in.

Are you structured, thrive in a fast-paced environment, and can maintain your composure when things get busy? Do you have a background in administration/reception and previous experience in administrative work within municipal operations? If so, we invite you to apply for the position of administrator in the Support Unit.

Your New Job

A significant part of the role involves meeting our citizens in the reception, where you will be an important face of our operations.

The job includes overarching administrative tasks such as personnel administration, operational systems, and mail and invoice management. A large part of the work consists of providing administrative support to the unit's social workers. You will introduce and guide new employees in the various operational systems and assist the unit's supervisors with administrative tasks in the area.

Your Qualifications

Applicants should have at least a three-year education in administration/economics and a minimum of three years of work experience in administrative roles. You should have good computer skills and handle the Office suite with ease, enjoy juggling multiple tasks, and be the spider in the web. You must have strong proficiency in the Swedish language in speaking, reading, and writing, and express yourself well.

You are self-driven, able to advance processes, and have a structured approach. You are proactive, perform your tasks meticulously, take responsibility, and plan, organize, and prioritize your work effectively. Being a problem solver is essential for this position. In addition to working independently, you should be able to work in a team as you will be part of a team and interact with various instances and individuals.

Moreover, you adapt easily to changing circumstances and see opportunities in change. As a person, you are stable and controlled in stressful situations and have no problem maintaining a high pace. It is important that you are service-oriented, and we place great emphasis on personal suitability.

Meritorious

We would prefer that you have experience with our various operational systems, which include Visma, Combine, and Proceedo.

We Offer You

Link to benefits list (https://www.jonkoping.se/jobba-hos-oss/jonkopings-kommun-som-arbetsgivare-/detta-far-du-nar-du-jobbar-hos-oss)

Welcome to Us

The Support Unit is located in the old Administrative Court building, now newly renovated, near our City Library at Slottsgatan 5 in Jönköping.

Good to Know

The recruitment concerns one permanent position as an administrator, full-time, with a start date to be agreed upon. Selection will be ongoing, and interviews will be held on the morning of Wednesday, January 29, and the afternoon of Thursday, January 30. If you apply for the position and are called for an interview, you need to be available on these days. In your application, you should attach your diploma from your economics/administration education and your employment certificates. The employment certificates should indicate the job titles you have held, the type of employment, and the duration. Applications lacking this information will not be processed.

Before employment can be finalized, a background check will be conducted, and you will need to provide an extract from the criminal record. In this recruitment, the extract referred to is titled “Check your own information in the criminal record.”

Want to Know More?

Recruiting manager, see below. Union representatives: Union representatives (https://www.jonkoping.se/fackligasoc)

Together, we make Jönköping Municipality better – for everyone. Come work with us. Welcome to apply for the position of unit administrator!

Jönköping Municipality strives to offer an attractive workplace that is free from discrimination and provides equal opportunities for all.

In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. Therefore, we kindly but firmly decline all calls regarding advertising and recruitment assistance.