Administrative Coordinator at Vallentuna Municipality

Do you have the courage to lead and create a Vallentuna where people and ideas thrive? Are you the spider in the web who thrives in a fast-paced environment with varied tasks?

Vallentuna Municipality is looking for an engaged administrative coordinator, preferably with prior experience in school administration.

About the organization:

The Child and Youth Administration in Vallentuna Municipality has the overall responsibility for the municipality's education and pedagogical activities, from preschool, primary school, and adapted primary school to high school and adult education. The administration is also responsible for the meal service in our municipal preschools and schools, as well as in the municipality's elderly care.

The administrative coordinators are centrally employed and belong to the department of finance and administration. The workgroup is characterized by a culture of collaboration where each individual is responsible for their tasks within different operations, but supports and helps each other in their work. The workplace may vary according to the needs of the operations.

We are now looking for an administrative coordinator with knowledge and experience in finance and administration to complement our team and provide qualified managerial support to our principals and managers.

Job Responsibilities:

Your tasks will be both varied and developing. You will independently manage your area of responsibility within school administration. This includes personnel and payroll administration, purchasing, accounting, budget follow-up, student register, statistics, archiving, and some IT support.

You will have the support of other school administrators, and you will also work cross-school to plan and develop school administration to increase equity, service, and efficiency throughout the municipality.

You will also serve as a coordinating and administrative managerial support. You will work closely with the principal or manager on issues such as budget, budget follow-up, systematic quality work, and recruitment.

Your workplace will be at one or more of the municipality's schools, which means you will meet many people in a dynamic environment. A flexible and service-oriented approach and close collaboration with managers and other employees are central to succeeding in this role.

Qualifications:

• Relevant post-secondary education in finance and administration, or equivalent education deemed comparable by the employer
• Experience in similar positions within the education sector
• Experience working with personnel and financial issues
• A high level of digital competence and familiarity with various administrative tools and services
• Proficient in Swedish both spoken and written

Personal Attributes:

• You work towards results, demonstrate reliability, and take responsibility for planning and following up on your work.
• You strengthen relationships by helping others, collaborating, following rules and processes, and sharing information.
• You develop, improve, seek solutions, and pursue learning and knowledge on your own initiative.
• You are the link, provide service, show loyalty both outward and inward, and monitor the external environment.
• Shared values are evident in your interactions.
• You are resilient under stress and can manage multiple projects simultaneously.
• You have good communication skills with students, guardians, colleagues, and school management.

Information:

As an employer, we aim to harness the qualities that a balanced gender distribution and cultural diversity bring. Vallentuna Municipality invests in competence development and a sustainable work life. To provide you with the best possible conditions in your role, Vallentuna Municipality has an employee academy where you will receive training and tools.

The position is a permanent full-time position starting as soon as possible. We apply individual salary setting. A probationary period may be applied.

All individuals employed to work with children and youth must provide a criminal record extract from the police authority. The e-service for application via digital extract or form can be found here; https://polisen.se/belastningsregistret?mtm_campaign=utdrag&mtm_kwd=post0623 (https://polisen.se/belastningsregistret?mtm_campaign=utdrag&mtm_kwd=post0623)

Before any new employment, Vallentuna Municipality conducts background checks.

In this process, we may use testing in the selection to objectively assess the qualities that are important for the position.

To ensure the quality of the recruitment process, we use the tool ReachMee. We ask you to submit your application by clicking on the application link in the advertisement. We do not accept applications/expressions of interest via email. If you have any questions, please feel free to contact us as below. Interviews are conducted continuously, and the position may be filled before the application deadline.

You are warmly welcome to send your application with a personal letter and CV by January 31.

For more information, contact:

Åsa Lindfors
Administrative Manager
Email: [email protected] (mailto:[email protected])

More information and union representatives can be found at https://www.vallentuna.se/naringsliv-och-arbete/arbeta-hos-oss/lokala-fackliga-foretradare/ (https://www.vallentuna.se/naringsliv-och-arbete/arbeta-hos-oss/lokala-fackliga-foretradare/)