Ref: 20250747

Every year, around 20,000 students participate in adult education in the city of Malmö. The adult admissions unit handles all processing related to the admissions process for our programs. We are now looking for a new colleague who wants to help Malmö residents study in adult education and achieve their study goals. The future starts here!

Job Responsibilities

As a planning secretary, you will handle, review, and administer Malmö residents' applications for adult education, in accordance with the Education Act and regulations on adult education. This is a role that suits you if you enjoy working systematically and investigatively, and the work is largely conducted in admission systems, student systems, and case management systems. You will be part of a larger context together with study and career counselors, principals, and admission units in other municipalities.

In this role, you will also have direct contact with potential Malmö students via phone and email.

Together with colleagues in admissions, the planning secretary is responsible for public authority functions in connection with the admissions process to adult education in Malmö. The intensity of the work is largely determined by the admission periods throughout the year, which means prioritizing tasks based on application pressure and set deadlines.

We are curious about you and what you can contribute to our unit. Depending on your previous experiences and educational background, it may also be relevant to engage in work related to adult guidance and/or other administrative tasks within the unit.

Welcome to us!

Qualifications

Requirements:

• Bachelor's degree (180 credits) in a relevant field
• Experience in adult education
• Experience in public authority functions and/or admission processes
• Experience in contact with citizens and authorities
• Good digital competence
• Strong ability to communicate well in Swedish, both spoken and written

Desirable:

• Experience in public administration
• Experience in working with statistics and follow-up
• Degree with a focus on study and career guidance or public administration

We currently work with the systems Edlevo and Platina, so it is considered an advantage if you have worked with these or similar systems.

We are looking for someone who thrives in a role where you get to work with tasks that require precision, a methodical approach, perseverance, and a focus on quality. Since you will have many contacts both within and outside the organization, good collaboration skills and a service-oriented attitude are important. The conditions for admission may change at short notice, requiring the ability to quickly adapt and see opportunities in change. Furthermore, the role requires you to work independently and have the ability to structure, prioritize, and drive processes forward, as well as a holistic understanding of the assignment.

About the Workplace

The Department of Communication, Citizen Contact, and Admissions has a unified focus on information and service to citizens. We analyze, streamline, and develop operations to create the smoothest possible process for citizens' paths to education.

The Upper Secondary and Adult Education Administration is one of three school administrations in the city of Malmö. We are responsible for the development and implementation of upper secondary school and adult education. Today, we have about 1,600 employees and are located throughout Malmö. We work to ensure that young people and adults achieve their educational goals and become active in our society. We exist to create the best possible conditions for Malmö residents to grow through lifelong learning.

The city of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö city as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment type: Permanent position
Scope: Full-time
Number of positions: 1
Start date: August 2025 or by agreement

Other

Please note that we in Malmö city have removed the personal letter from the application process and replaced it with selection questions, for a more inclusive recruitment process and an efficient candidate experience for you as an applicant. Your answers will be an important part of our selection work.

The city of Malmö strives for its employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to meeting the needs of Malmö residents.