Job Responsibilities

Communication with the students, guardians, and teachers of the Cultural School, as well as representatives from all activities in Mazettihuset. Handling alarm and locking systems, room bookings, record keeping, managing student matters, and the Cultural School's administrative system. Invoicing and financial management. Support teachers and guardians in using the student management system. Regular reception duties such as staffing the reception during the day, evenings, and weekends, guiding visitors, responding to emails, answering phone calls, and more.

Qualifications

You are a service-oriented person with great commitment and good communication skills. You have a pleasant and professional demeanor. You are structured and well-planned. You are self-driven and take responsibility for your tasks while also working well with others. You are relationship-building, maintain relationships, and have good empathetic abilities.

You have completed secondary education and work experience in a relevant field. You have experience interacting with people and good computer skills. Good ability to express yourself verbally and in writing in Swedish and English is required. Completed secondary education with an administrative focus or other education deemed equivalent by the employer is an advantage, as well as post-secondary education with a relevant focus for the position or another combination of education and experience that the employer assesses as equivalent.

Other advantageous factors include experience working in reception, handling locking and alarm systems, record keeping, financial management, invoicing, and experience with student management systems. Stress tolerance and knowledge of some of Malmö's major languages are also advantageous.

About the Workplace

Malmö Cultural School is Sweden's third largest cultural school, where children and young people have the opportunity to try out and develop within artistic expressions such as music, dance, theater, visual arts, and design during their leisure time.

The Cultural Administration works together with, among others, the City Planning Office and the Property and Street Office for a culture-driven urban development, which means that cultural and creative resources and competencies should be integrated into the city's design and create sustainable and inclusive urban environments that promote social cohesion, creative development, and the city's attractions. The city should grow through culture, and culture should take place as the city grows.

The City of Malmö's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about the City of Malmö as an employer here malmo.se/jobb (https://malmo.se/jobb)

Job Information

Employment type: Permanent position
Scope: Full-time
Number of positions: 1
Start date: Start date 2025-08-01 or by agreement. Please note that this assumes the position is not filled through internal relocation in the meantime.

Other

Please note that we in the City of Malmö have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.