Vacant job

Sapere Aude – dare to be wise – is our motto. Our students and staff develop knowledge and skills that enrich the individual and the world. Our academic environment is characterized by curiosity, courage, and perseverance, and the foundation of our operations is equality, diversity, and a democratic approach. We are located in an active, nature-close region and are a driving force for sustainable development in close collaboration with the surrounding community.

Karlstad University has about 1,400 employees and 17,300 students distributed across two inspiring campus environments in Karlstad and Arvika. Read more about us at: https://www.kau.se/jobba-hos-oss (https://www.kau.se/jobba-hos-oss)

Administrative Department at the Faculty of Humanities and Social Sciences (HS)

At the HS faculty, there is an administrative department consisting of about sixty employees who work with administrative support for education and research.

As an employee at the administrative department, you will be placed at one of the faculty's seven departments and work closely with teachers, researchers, and other administrative colleagues.

With us, you will become part of a developing and innovative work environment where you contribute to the future of research and education. You will be part of a large group of colleagues with a wide age range and broad knowledge. Here, you will be challenged and develop in your role together with us.

We are now looking for a new employee for the faculty's administrative department. The position is a temporary position at 80%

Job Responsibilities

The position involves varied work focusing on educational administration within one of our departments, where you will play a central role in supporting the ongoing administration of educational programs. Educational administration includes, among other things, information to students, reserve admissions, examinations, and grade reporting for courses, but also includes other administrative support for teachers and researchers.

The position may also include administrative tasks within other areas of the faculty's operations. The work is carried out in close collaboration with the program director, teachers, other faculty administrators, department heads, and other staff at the faculty.

Qualifications

We are looking for someone who has:

• higher education or equivalent experience.
• previous experience of qualified administrative work, preferably within an educational or research environment.
• good language skills in Swedish and English.

Experience in higher education administration is an advantage.

As a person, you are a team player who prioritizes the best interests of the organization and the university. You are adaptable, flexible, outgoing, and have an easy time collaborating and building good relationships with both colleagues and students. A prerequisite for maintaining a high level of service and performing your tasks successfully is that you are structured and meticulous, and have the ability to independently plan your work and take initiative. Since there can sometimes be a high workload, it is important that you can prioritize your tasks and ask colleagues for help when needed.

You work systematically and efficiently in digital environments and quickly take on new systems and tasks. We place great importance on personal qualities.

Conditions

The employment is a temporary position at 80% from 250519-260529

Application

You apply through the university's web-based recruitment tool Varbi. You are responsible for ensuring that your application is complete in accordance with the advertisement, that any documents in languages other than Swedish, Norwegian, Danish, or English are translated, and that your qualifications are documented in a way that allows for a factual, qualitative assessment. A complete application must be submitted by the application deadline. An incomplete application may result in your qualifications not being assessed in all respects.

The application should include:

• Cover letter describing your qualifications in relation to the job responsibilities
• CV.
• Copies of relevant diplomas, certificates, and references.
• Statement of language skills.

All documents you wish to be part of your application should be attached to the digital application. Name each uploaded document so that it clearly indicates its contents.

Application deadline: 2025-04-18

Please reference number: REK2025/83

Welcome with your application!

Karlstad University has made a medieval decision for this recruitment, and we therefore request no contact with advertisement sellers and recruitment service sellers.

HR Excellence in Research
Karlstad University received the HR Excellence in Research award in September 2020. The award is given to employers who have a stimulating work environment and good conditions for researchers and continuously work to develop these. The award demonstrates the institution's commitment to fair and transparent recruitment as well as favorable professional development for researchers. Read more at: https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r (https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r)