Administrator for the Service Department

Do you see yourself as a service-oriented person who enjoys juggling multiple tasks? Then you might be our new colleague in the service department! We are currently looking for an administrator who will support all operations within the department.

The service department is part of the technical administration and is responsible for the municipality's meals and operates the municipality's cooking and serving kitchens within preschools, schools, and elder care. The department is also responsible for the municipality's cleaning services, both through contracts and in-house. We also manage the municipality-wide vehicle coordination and a pick-up and drop-off service.

The technical administration works to ensure that the municipality's traffic environment is safe and accessible, and that children, youth, and the elderly receive nutritious and good food in our educational institutions and special accommodations. We are responsible for residents' access to clean and fresh water from the tap. We manage the collection of household waste and waste facilities, cleaning services for our administrative premises, contract and rental management, as well as service. We also oversee recreational facilities, parks, and playgrounds. The administration employs nearly 200 staff members focusing on strategy, sustainability, collegial learning, and collaboration across boundaries—with the best interests of companies and residents in mind!

RESPONSIBILITIES

As an administrator in the service department, you will support all operations within the department and have many different points of contact, both internally and externally, such as external suppliers, internal customers, and colleagues. Your main tasks will include administration related to our vehicles and receiving and managing sick leave notifications within the food and cleaning services. You will also work with coding supplier invoices, internal and external invoicing, and support all operations within the department with various administrative documents and tasks.

You will keep our vehicle administration system updated regarding our vehicles and assist with inquiries related to vehicle bookings and key cabinets for the vehicle pool.

In your role, you will be a supportive function to other functions within our department, where you will closely collaborate with unit managers, vehicle coordinators, service coordinators, cleaning coordinators, team leaders, and others.

QUALIFICATIONS

We are looking for someone with a post-secondary education in administration or economics and who has work experience in a similar role. You also have experience working with invoicing systems and possess good knowledge of Excel and Microsoft 365. The job requires you to have a B driver's license.

If you also have experience with vehicle administration systems and/or personnel planning systems, we see this as an advantage.

As an employee with us, we expect you to enjoy switching focus between different types of tasks and thrive with many different points of contact, take initiative, and maintain good structure in your work. It is important that you are service-oriented, open-minded, eager to learn, and take initiative. Furthermore, you should have a positive attitude and the ability to work both independently and in a team, as collaboration is very important. The tasks require you to have a problem-solving approach.

We will place great emphasis on personal suitability in this recruitment.

Interviews may occur on an ongoing basis during the application period, so do not wait to submit your application.

OTHER

At Kristinehamn Municipality, we work for active leadership and employee engagement. This is created through dialogue and interaction between leaders and employees, which creates good conditions for job satisfaction in the organization. Our work environment is influenced by how we treat each other, and we all have a responsibility to contribute.

Together, we work to ensure that the organization achieves its goals and that decisions made are also followed. A curious mindset and willingness to collaborate are prerequisites for continuous improvements that lead to the best possible service for the municipality's residents.

As an employee with us, you can expect support for new ideas, good development opportunities, and that we provide you with the tools you need to perform your job well.

Kristinehamn Municipality sees diversity as a strength and welcomes all applicants. Our competency-based recruitment methodology aims to focus on the individual's skills and thereby counteract discrimination.

Warm welcome to submit your application!

To ensure the quality of the recruitment process and maintain good communication with you as a job seeker, we ask that you only submit your application via the application link in the advertisement. Questions regarding the recruitment process are handled by the recruitment unit.

Offers of recruitment and advertising assistance are declined.