Information Coordinator at Etteplan

Do you want a daily life filled with collaboration, structure, and technical contexts? In the role of Information Coordinator at Etteplan, you will play a key role with their clients in large hydropower projects, acting as the spider in the web between the client, project managers, and suppliers. If you are a social and adaptable person with a good eye for structure, do not hesitate to apply directly!

ABOUT THE POSITION

Etteplan is an international technology consulting company that works with everything from product development to technical information and embedded systems. In Karlstad, they are a dedicated team that daily helps clients, primarily in the energy and hydropower sector, to keep their technical projects flowing – literally.

They are now looking for an Information Coordinator who will work on a long-term assignment with one of their largest clients. To be considered, you need to have a strong ability to work in a structured, meticulous manner while maintaining a good overview of multiple projects simultaneously. The role starts as a consulting assignment through Academic Work for six months, with the aim of permanent employment at Etteplan.

You will work both at the client's site and at Etteplan's office in Karlstad. At the client site, you will work closely with their project managers and serve as an important support throughout the project lifecycle. The projects are long – often several years – which requires your ability to keep threads together over time. You are responsible for ensuring that the entire flow of the projects is delivered according to guidelines, templates, and processes, ensuring that documents are correctly structured and that nothing is overlooked along the way. In this role, you will also have contact with suppliers to ensure they understand what needs to be delivered and when.

To thrive in this role, we believe you are communicative, structured, and relationship-building. You are not the one who wants to take over the helm of a project, but you like to keep track – and help others do the same.

You will be offered

• An important role in projects that contribute to sustainable energy production
• Opportunity for permanent employment at Etteplan after six months
• Flexible work environment – you will work both at the client site and at Etteplan's office
• A team at Etteplan in Karlstad with high job satisfaction and strong cohesion

RESPONSIBILITIES

Tasks

• Support project managers with documentation and information issues
• Ensure that documents are delivered according to requirements and standards
• Adapt and follow up on document plans (master document lists)
• Review final documentation from a formal perspective
• Label and manage information in SharePoint
• Communicate with suppliers about documentation requirements
• Participate in project meetings and hold ongoing updates

WE ARE LOOKING FOR YOU WHO

• Has a technical education, preferably in electrical engineering, energy, or similar
• Has good knowledge of Swedish, both spoken and written
• Has Swedish citizenship (requirement for security clearance, level 3)

It is an advantage if you have:

• Experience in information management or documentation work
• Worked in SharePoint and/or Excel in a project environment
• Experience from the energy sector, preferably hydropower
• Understanding of technical procurement and requirement specification

To succeed in the role, you have the following personal qualities:

• Helpful
• Organized
• Responsible
• Adaptable

Our recruitment process

This recruitment process is managed by Academic Work, and our client's request is that all questions regarding the position be sent to Academic Work.

We apply rolling selection and will remove the advertisement when enough candidates have reached the final stage of the recruitment process. The recruitment process includes two selection tests: a personality test and a cognitive ability test. The tests are a tool to find the candidate with the highest potential for the position and to promote equality, diversity, and a fair recruitment process.