Management Administrator at the Swedish Agency for Recruitment and Assessment

Do you want to be part of an organization that plays a central role in Sweden's total defense? Then you have come to the right place!

The Swedish Agency for Recruitment and Assessment provides support to the agency's management and drives agency-wide matters and projects.

The staff works with operational planning, follow-up, annual reports, budget proposals, government assignments, consultation responses, and internal coordination and preparation. We who work in the staff are staff officers, statisticians, project managers, and management coordinators, and we are now looking for a management administrator to strengthen our team.

Your Responsibilities

In the role of management administrator, you will have a central coordinating role in administration, planning, and execution of primarily the Director General's and management group's daily operations, as well as various administrative tasks within the staff. You will be the contact person for the organization in both internal and external contexts.

Your responsibilities include:

• Managing meeting bookings and coordinating the calendars of the agency head and management group
• Handling meeting logistics (e.g., booking rooms, receiving visitors, ordering refreshments)
• Providing administrative support, collecting materials, and taking minutes at meetings
• Managing preparation lists
• Handling external contacts
• Providing administrative support to the Director General

The workplace is in Karlstad, where we have nice premises with good parking opportunities and about a 13-minute walk to the city center.

The work is primarily performed on-site at the office. Travel may occur as part of the job.

Your Qualifications

The tasks require that you have:

• Post-secondary education, preferably in administration
• Several years of experience in qualified administrative support for management
• Very good knowledge of, and ability to handle digital tools and the Office suite
• Excellent ability to communicate in Swedish, both spoken and written
• Good ability to communicate in English, both spoken and written.

It is an advantage if you have:

• Experience from similar tasks as described in the agency
• Current experience of similar tasks as described

Your Personal Qualities

Your personal qualities are important to us, and in this role, you need to be service-oriented, have a strong drive, and a flexible approach. You take initiative and can work independently as well as collaboratively with others. You have high integrity and a sense of detail, structure, and quality.

About the Employment

We offer you a permanent full-time position that may start with a probationary period.

You will have the opportunity to train during working hours and receive a favorable wellness allowance. Read more about the benefits and conditions we offer: Benefits and Conditions - Swedish Agency for Recruitment and Assessment (https://www.pliktverket.se/for-medarbetare/formaner-och-villkor)

The position is security classified, and therefore we conduct a security review with a background check according to the provisions of the Security Protection Act. Sometimes Swedish citizenship is required. With employment comes an obligation to be placed in wartime.

We welcome a diversity of applicants from different backgrounds and look forward to your application. To apply to us, you do not need to write a personal letter. Instead, we have chosen to focus on selection questions and your CV for a value-free recruitment process.

Welcome with your application by May 5, 2025.

About Us

The Swedish Agency for Recruitment and Assessment is an expert authority in the area of total defense. The agency's main tasks are to enlist and register those liable for total defense for basic training with military service and to staff the wartime organization. Other authorities conduct assessments for selection for professions and training with special requirements related to safety and security in Swedish society.

Read more at pliktverket.se (https://www.pliktverket.se)