Ref: 20250762

Are you a driven and engaged person who enjoys being the spider in the web? Here at the authority, you have the chance to work in a smaller team where you can both contribute to collaboration and independently manage parts of your work. Here you will have the opportunity to grow and make an impact while playing an important role in our organization.

Job Responsibilities

As an assistant, you will support the unit manager and section managers. Your tasks will include administrative duties such as invoice management, registration in personnel, finance, and operational systems, record-keeping, note-taking, and direct procurement.

You will be responsible for preparing various compilations and will be the contact person for other departments. You will work in a team with other colleagues who also work administratively at the same level. The job also includes booking venues, placing orders, handling mail, and telephone communication. Working at the reception is also part of the job responsibilities, the reception is located on the 4th floor. Tasks may vary depending on the needs of the organization.

Qualifications

We are looking for someone who:

• Has a completed high school education
• Has previous experience as an assistant or in a similar role
• Is fluent in Swedish, both spoken and written
• Is accustomed to using a computer as a working tool and can quickly familiarize themselves with new programs and systems.
• Has good knowledge of the Office suite (e.g., Excel)

It is an advantage if you have experience with our systems, such as Medvind, Hrutan, LifeCare, Platina, and Ekot.

To fit into the role of assistant at the authority, you need to be able to collaborate and enjoy working in a smaller team, and you are also flexible when the work requires it. You are structured and self-driven, which means you can initiate and complete projects independently within set deadlines. A strong interest in service and a friendly demeanor are important as the role involves supporting the unit.

About the Workplace

In the department for the authority, about 170 employees work, divided into three different units. The unit for ordinary housing, the unit for SVU and short-term care, and the unit for fees, mediation, and housing. We are located in central Malmö at Storgatan 20, making it easy to reach us by public transport.

We in the Health, Care, and Social Services Administration are Malmö City's second-largest administration with about 5,500 employees. We have the overall responsibility for Malmö's home care, nursing homes, meeting places, home healthcare, and rehabilitation, and its assistance handling. Together, we create a dynamic and future-smart organization. An organization that can meet today's needs and tomorrow's challenges. With commitment, curiosity, and heart, we make everyday life easier for tens of thousands of Malmö residents. Follow our exciting development on Facebook (https://sv-se.facebook.com/halsavardochomsorg/).

Job Information

Employment type: Permanent position
Scope: 100%
Number of positions: 1
Start date: By agreement

Other

Please note that we in Malmö City have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Malmö City has been a Finnish administrative area since 2015 and thus has an obligation under the minority law to inform about the rights of the Finnish minority, offer services in their mother tongue, and protect and promote their language and culture. We look forward to your application!

Malmö City strives for its employees to represent the diversity that exists in our city. Therefore, we welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.

When you apply for a job with us, we will ask you to present an extract from the Police's criminal record. The extract we want to see is "control of own data" and you need to request it yourself via a form that you can find on the police's website: http://bit.ly/polisens-blankett (http://bit.ly/polisens-blankett)