Vacant job

We are looking for a Project Administrator (part-time 50%) for a company in Örtofta to act as administrative support to the project team and manage the project area for the project. Start June 30, 2025, 3-year fixed-term assignment, with the possibility of extension thereafter.

Background:

KVV2 is a project that is in the preparation phase for investment in a new combined heat and power plant (CHP) located in Örtofta. In June 2025, the client's board will make an investment decision regarding the start of the implementation phase, i.e., the start of construction and subsequent commissioning of a new CHP plant.

You will be responsible for:

• Managing the project area with tasks such as handling access for project members, managing folder structure, and maintaining good order
• Arranging and coordinating meeting bookings primarily with external parties

Your main tasks may include:

• Coordinating seminars, workshops, and kick-off meetings
• Administering contracts and purchase orders for project resources and compiling monthly time reports for project resources
• Supporting the management and archiving of project and final documentation
• Writing minutes for internal and external meetings
• Updating the project timeline with support from planners (separate role in the project)
• Reviewing technical flow diagrams (PID) and instrument and valve lists, and making changes to documents based on given instructions.

Requirements:

• Swedish and English
• Good knowledge of the Office suite including Teams and SharePoint

Preferred qualifications:

• Previous experience in project implementation within the district heating sector
• Previous experience working with PID diagrams in AutoCAD or equivalent
• Experience working with schedules in MS Project

This is a part-time (50%) consulting assignment via Incluso in Örtofta. Start June 30, 2025, 3-year fixed-term assignment, with the possibility of extension thereafter. The role requires 100% on-site work in Örtofta. The scope is initially estimated to be about 50% of a full-time position but may be increased to 100% by agreement. The average scope is half-time (50%) throughout the project period, with some periods being lower and some periods higher.

Please apply with your CV and a brief motivation via the link below. We will present candidates continuously.

The responsible recruiter at Incluso is Marianne Nilsson.