Vacant job

Stockholm – our capital city filled with millions of dreams, expectations, and ambitions. We work for everyone who lives here today and in the future. We are now looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Welcome to us

You will join the administrative unit within the Individual and Family Department. The unit is new as of January 2026 and is currently in a phase of building up its structures and processes. We are looking for you who want to help build an administrative function focused on quality and service!

The team consists of fourteen employees and a unit manager whose task is to support the Individual and Family Department. We work across a wide range of operations, which means that the nature of the issues we receive is varied and requires flexible, solution-oriented thinking.

What we offer

Here, you will have a varied role with access to regular competence development in the form of relevant training for your assignment, supportive and helpful colleagues, and close management.

We offer several benefits for you as an employee – including a fitness allowance and access to a gym in the administrative building. You have flexible working hours and summer time (reduced hours) during the period of May to August, as well as the possibility of remote work when the job allows.

Read more about benefits for employees of Stockholm City here.

Your role

In the role of Administrative Assistant, your task is to provide administrative support to managers and employees within the Individual and Family Department. The assignment includes, among other things:

• Handling financial administration, invoices, and fee billing
• Handling orders and purchases
• File management including archiving, destruction, and diary registration
• Administrative support in the organization's systems
• Handling cases, documentation, and administration while considering public access and secrecy legislation
• Supporting colleagues during high workload and when needs arise

Your competence and experience

For this position, the following is required:

• Education within administration, for example, upper secondary education, university college, or equivalent as assessed by the employer
• Professional experience as an administrator/administrative assistant
• Ability to express yourself well in Swedish, both orally and in writing

We consider it meritorious if you have:

• Experience working in a politically governed organization
• Experience working administratively in multiple systems

We are looking for you who are self-reliant in your work and are willing to take initiative. You have a structured approach to work and perform your tasks carefully. You have good collaboration skills, both with internal colleagues and other parties. Furthermore, you are flexible and can adjust priorities based on operational needs.

Other information

In this recruitment process, you will answer a number of questions describing your competence in the area instead of submitting a cover letter. In the assessment of your application, we will base our evaluation on your CV and your answers to the selection questions.

Stockholm City works with competence-based recruitment aimed at assessing every individual's competence and thereby combating discrimination.

Welcome to the Hässelby-Vällingby District Administrative Office!

We are located in western Stockholm, close to beautiful natural areas and with good transport connections. Around 1,700 proud and engaged employees work here, contributing high-quality service to the residents of the district every day. Our work environment is characterized by collaboration, courage, and participation. Our strength is that the diversity found among residents is also present among our employees. Together, we make a difference!

Read more about our administrative office here.