Vacant job

Do you want to work on large and socially significant projects? Luleå Port is in an intensive phase of development with extensive investments – and we are looking for a Project Coordinator who wants to be part of making these projects work in everyday life.

Luleå Port is the sustainable link to the world for Luleå and Norrbotten. We are a proud community builder and a key enabler for industry, business, and life in the north. Our workplace extends from the port, offices, and quays to the archipelago and sea. Right now, we are shaping the port of the future, and on this journey, we want to be a secure workplace where we support each other, on land and at sea.

Job Description

In the role of Project Coordinator, you will become an important part of our projects. You will work closely with project managers and project teams, contributing to creating structure, clarity, and momentum in the daily work.

You ensure that administration, coordination, and routines function – and that nothing falls through the cracks. Through your working style, you create order and overview, enabling projects to be driven efficiently and professionally from planning to follow-up.

The position belongs to our finance department, where you will become part of a team that values collaboration and quality. You report to the Finance Manager and work closely with both the project organization and the business operations.

Main Responsibilities

You support project managers and project teams in their daily work, including by:

• Planning meetings, sending invitations, and documenting meetings (minutes/protocols)
• Working with document management, diary registration, and archiving
• Ensuring administrative routines are followed and coordinating permissions in collaboration with operations
• Following up on contracts and administrative processes
• Participating in and documenting risk and opportunity analyses, as well as following up on decided actions
• Handling invoices and following up on costs in collaboration with finance

WHAT WE ARE LOOKING FOR

You thrive in a role where you are the hub of the network and where your structure makes a real difference. You appreciate working closely with project managers and teams, and are motivated by creating order, clarity, and momentum in an environment where much is happening.

You are solution-oriented, take initiative, and stay one step ahead. At the same time, you are unpretentious and service-oriented – you support others, see what needs to be done, and ensure it gets done.

You enjoy having many contact points and collaborating with different functions. Your ability to keep details together, create structure, and follow up ensures that projects work in practice.

Qualifications

• Post-secondary education in administration, project management, or equivalent experience
• Experience in similar roles
• Experience with document management (e.g., SharePoint or similar systems)
• Very good knowledge of Swedish and English

Merits

• Experience from construction or infrastructure projects
• Experience working closely with project managers
• Experience in larger project organizations
• Experience working in operations with certified management systems, for example according to ISO 9001, ISO 14001, or ISO 45001.
• Experience in quality and improvement work.

The position is full-time and refers to a permanent employment with a six-month probation period. Salary is paid according to agreement and collective agreements apply. Start date is by agreement.

As part of the selection process, tests, background checks, and possible security clearance will be conducted in this recruitment.

We warmly welcome your application by August 2, 2026.

This recruitment process is handled by StudentConsulting. If you have any questions about the position, you are welcome to contact Henna Vaalto via email: [email protected]. Please note that feedback in the recruitment process may take slightly longer than usual during the holiday period.