Vacant job

Are you a medical secretary who thrives in a role where you can combine healthcare administration with qualified executive support? Do you want to work in a department with many contact points where you contribute to creating structure, providing service, and developing administrative practices? Then this might be the job for you.

What we offer

• An stimulating and varied job with significant personal responsibility
• Opportunities to collaborate with many different professional groups within the hospital
• Good opportunities for development within the area of operation
• Flexible working hours, a generous wellness allowance, and free gym membership.

Naturally, you will also benefit from our general benefits offered by Karolinska University Hospital.

About the position

The Healthcare Administration area brings together the hospital's medical secretaries, administrators, and executive assistants to ensure a well-functioning administrative operation and to develop administrative processes.

The position is located at the Medical Unit of Endocrinology in Solna, which provides highly specialized care in areas such as diabetes, thyroid diseases, and diseases of the pituitary and adrenal glands. The unit also has a profile area in the diagnosis and treatment of rare endocrine diseases and provides care in close collaboration with research, education, clinical genetics, the Karolinska University Laboratory, and SciLifeLab.

As a medical secretary with the role of executive support, you are an important administrative support to the unit's section manager, who is responsible for approximately 25 doctors. You work, among other things, with personnel administration in Heroma/Tessa, documentation and administrative cases, planning and coordination of meetings, minutes and protocols, as well as IT, contract, and financial administration.

In the long term, the role may also include responsibility for the unit's internal web pages and the development and streamlining of administrative routines. Medical record writing is also included as part of the position.

We are looking for you who

• are self-reliant and take responsibility for your assignment by independently planning, prioritizing, and driving your work forward
• work in a structured manner and have the ability to organize several parallel tasks simultaneously while meeting deadlines and following up on what you have started
• are service-oriented and thrive in a supporting role where you provide professional interaction and create good service for the manager, colleagues, and the unit
• have a good overall perspective and see how your work contributes to the unit's goals and a well-functioning administration
• are goal- and result-oriented and work focused to complete tasks with high quality even when the pace is high
• have good problem-solving analytical skills and can identify needs, analyze different alternatives, and find practical solutions in daily work.

Great importance is attached to personal suitability.

Qualifications

Requirements:

• education in healthcare administration, medical secretary/healthcare administrator education equivalent to at least 80 higher vocational education (KY) points/400 higher vocational education (YH) points, or post-secondary education as a doctor's secretary/medical secretary
• documented basic education in disease classification
• good knowledge of medical terminology
• very good IT skills in a Windows environment, e.g., Office 365
• very good knowledge of Swedish and English, both spoken and written.

Merits:

• previous experience in the role of executive support or similar within Karolinska University Hospital
• knowledge of or experience in personnel administration, preferably in Region Stockholm's systems such as Heroma, Clockwork, Raindance, and EK
• education in Supervision within Work Integrated Learning (VIL)
• good familiarity with and experience of the medical record system TakeCare
• experience in improvement work and/or project management.

About the recruitment process

The application period for this position falls during the holiday season. Feedback in the recruitment process may therefore take somewhat longer than usual in some cases.

In connection with your application, you need to attach a CV. Instead of a cover letter, we ask you to answer selection questions and briefly motivate why you are suitable for the role. Answering the questions is a prerequisite for your application to be considered complete.

You are warmly welcome to apply - Together we are Karolinska!

In connection with the appointment of a position involving care for children and young people, the person offered the position will be checked against the suspicion and criminal record register. Here you can read more about the recruitment process and what checks are performed at Karolinska.

As an employee at Karolinska University Hospital, you may be called up for home guard duty. Read more about what this entails here.

If you are or have previously been employed by Region Stockholm, we will take internal references from your current or former manager if you become a candidate for employment.

For permanent positions, a probationary period may be applied.

Applying for a job in Region Stockholm

We strive for gender equality and fairness in our workplace and welcome applicants with different backgrounds and conditions.

We only accept applications through this system. Apply by clicking the "Apply" button. Applications by letter or email will not be considered. We decline direct contact with staffing and recruitment agencies as well as sellers of additional job ads.

Our recruitment system cannot handle anonymous applications or applicants with protected personal data. If you have protected personal data, we ask you to contact the contact person specified in the ad. Your application will then be handled outside the recruitment system. You should also be careful with the information you provide in your application and only include information that is relevant for the specific position.

Region Stockholm is responsible for healthcare, public transport, regional development, and contributes to cultural life. Every day, around the clock. In the country's fastest-growing region. Together we create Europe's most attractive metropolitan region.

Read more about what it is like to work for us in Region Stockholm