Vacant job

Gagnef Municipality is an employer with many opportunities and great engagement! Here you can make a real difference for our residents and visitors.

In our daily work, we always carry our core values with us. With these, we strive to be present for all residents, communicate openly and respectfully, and continuously develop both personally and professionally.

Join us at Gagnef Municipality and meet the future!

Gagnef Municipality is now looking for an engaged and structured Board Secretary for the Secretariat Unit within the Administration of the Municipal Executive Board. Here you will have a key role in supporting the political organization and contributing to a legally secure and efficient decision-making process.

As a Board Secretary, you are responsible for creating the conditions for well-functioning meetings and a smooth decision-making process – from preparation and execution to follow-up. You are part of a working group with other board secretaries, registrars, and archivists.

The work is both independent and collaborative, with many points of contact, in close dialogue with elected officials, managers, and case handlers.

Gagnef Municipality uses the case management system Lex for diaries and handling of documents for boards and committees.

Job Responsibilities

Your main tasks include:

• Participating in meetings, presidium meetings, and administrative committees
• Preparing invitations and minutes
• Quality-assuring decision-making materials
• Handling administrative tasks in the preparation process
• Administering meetings within the political organization
• Providing support and training in board administration, information management, and the case management system Lex
• Participating in development work to streamline and digitize board processes
• Participating in the work of organizing general elections

The job responsibilities also include contributing to the Secretariat's common tasks, for example by assisting registrars with support or performing other administrative tasks as needed.

Qualifications

We are looking for someone who has:

• A university degree in public administration, political science, law, social sciences, registry, archive and information science, or other relevant education that the employer finds equivalent
• Good knowledge of the Local Government Act, the Administrative Procedure Act, and legislation on public access and secrecy
• Experience in similar tasks in a politically governed organization, preferably municipal
• Very good knowledge of Swedish, both spoken and written
• Good knowledge of the Office package and understanding of digital processes related to board administration

To thrive in the role, we would like you to be:

• Detail-oriented, structured, and quality-conscious
• Independent and proactive
• A good coordinator who can handle parallel tasks
• Flexible and receptive with good communication skills
• A team player who enjoys collaboration
• Development-oriented but also comfortable with routine tasks
• Accustomed to working based on the board administrative annual cycle
• Having a very high service level and enjoying providing support and service to both colleagues and elected officials

Conditions

Selection and interviews may take place during the application period. Interviews are planned preliminarily during weeks 34-35. The position is permanent at 100%. Probationary employment applies, and work tests and security clearance according to the Security Protection Act may be conducted.

Other

We kindly but firmly decline direct contact from staffing and recruitment agencies as well as sales of job advertisements. We have pre-dead advertising and search channels. Submitted application documents will not be returned.

Persons with protected personal data are recommended to send their application by mail to the address; Gagnef Municipality, 785 80 Gagnef. The application must state which position is being applied for and include a decision from the Swedish Tax Agency regarding protected personal data, so that the application can be protected correctly from the start.