Vacant job

Umeå University is one of Sweden's largest higher education institutions, with over 41,500 students and approximately 4,600 employees. The university offers a wide variety of high-quality educational programs and world-leading research across several scientific fields, including the groundbreaking discovery of the gene-editing tool CRISPR-Cas9, which was awarded the Nobel Prize in Chemistry. At Umeå University, everything is close. Our cohesive campuses make it easy to meet, collaborate, and share knowledge, fostering a dynamic and open culture.

The societal transformation and major green investments we see in northern Sweden create enormous opportunities and complex challenges. For Umeå University, this means conducting research on – and within – a society in transition. It also means delivering education for regions that need to expand quickly and sustainably. Simply put, this is where the future is being created.

Are you interested in learning more? Read more about Umeå University as an employer.

The Faculty of Medicine is one of the largest faculties at Umeå University and attracts many students with a comprehensive range of programs in medicine, dentistry, health, and care. We offer a well-developed research infrastructure and an inspiring, dynamic environment with leading research. Our close collaboration with the four regions of the Northern Healthcare Region is seen as a great mutual asset for developing research and education and securing the supply of future healthcare personnel.

The Department of Medical and Translational Biology is seeking an Institutional Administrator for a permanent position. Read more about us here: https://www.umu.se/institutionen-for-medicinsk-och-translationell-biologi/ (https://www.umu.se/institutionen-for-medicinsk-och-translationell-biologi/)

Description/Responsibilities

As an Institutional Administrator, you will be part of the administrative team at the department, providing operational and administrative support. You will have the opportunity to work in a broad role alongside engaged colleagues and to learn new knowledge and skills.

The duties will consist of financial administration, some HR administration, and other common administrative tasks at the department.

Financial administration includes, among other things, invoice processing, registry maintenance, and accounting coding. You will assist with honorarium management, expense reports, and other financial tasks arising from operational needs.

Other administrative duties include archive work, mail handling, card access management, meeting administration, and internal communication. Personnel administrative tasks are also included, such as handling the department's assistant employment contracts, as well as other HR administration, such as LAS notices and coordinating onboarding/offboarding processes. The duties and the emphasis on different parts may change over time, and we place great importance on the administration being a service-oriented and non-hierarchical team that sees its part in the whole to enable professional support for the operations.

Qualifications

We are looking for someone with at least a high school diploma, preferably in the economic field. You have good knowledge of the Office package and are accustomed to working with administrative systems. The position requires good verbal and written communication skills in both Swedish and English.

We are seeking a flexible, driven, and responsible person who can work independently. You have a good ability to plan and organize your own work. Since the role involves many contact points, good collaboration skills and a high level of service orientation are required. Therefore, personal suitability will be given significant weight.

Experience of a few years in administrative work is required. Experience from similar work in higher education/universities is meritorious.

Conditions

The employment is permanent with a start date to be agreed upon. Your application must be registered via the e-recruitment system Varbi by 2026-07-16. The application should be written in Swedish and include:

• A cover letter explaining why you are applying for the position
• CV/Resume
• Name and contact details for two references
• Documentation of formal qualifications (grades, degree certificates, course certificates, etc.)
• Other documentation (employment certificates, documentation of experience, etc.)

Further information about the position can be obtained from Administrative Manager Kristoffer Skarström, [email protected].

We look forward to receiving your application!

Umeå University aims to offer an equal and inclusive environment where open conversations between people with different backgrounds and perspectives lay the foundation for learning, creativity, and development. We therefore welcome people with diverse backgrounds and experiences to apply for this position.

To staffing and recruitment agencies and to you who are sales representatives: We kindly but firmly decline direct contact with staffing and recruitment agencies as well as sales of additional job advertisements.