Vacant job

About the role
We are looking for an experienced Registrar for a consultancy assignment with Tyresö Bostäder. As a Registrar, you will, among other things, classify and register cases and all public documents. You will also distribute incoming documents to the correct recipient in the client's document and case management system in accordance with current legislation and internal procedures.

You have a good understanding of digital systems and can handle multiple cases in parallel, prioritize effectively, and work quickly without compromising on quality. You create and maintain structure in both documents and cases, while also having the ability to identify risks and areas for development to continuously improve working methods and processes.

The role also includes the following tasks:

• Distribute documents that do not need to be registered to the correct recipient according to routine.
• Receive, assess, and release documents according to established rules for release, including releases with confidentiality.
• Produce statistics on ongoing and closed cases.
• Answer questions regarding documents, cases, and the diary via phone, email, and in person.
• Weed out and archive documents and cases in consultation with the archivist and/or according to routine.
• Provide support and service to the public and staff.

Assignment period and scope
The position is a consultancy assignment on a part- or full-time basis (30–38.5 hours/week) with a start date as soon as possible. The assignment is expected to run until September 30th, with the possibility of extension for an additional 1–2 months.

Remote work may be an option 1–2 days per week by agreement.

Requirements for the role:

• Upper secondary education or equivalent.
• Diploma as a Registrar through SIPU's education or academic education; Course A – Archives and Information Science, 30 credits Document Management for Registrars.
• At least 1 year of professional experience as a Registrar.
• Good knowledge of document and case management systems (e.g., Public360, W3D3, Platina, etc.).
• Good knowledge of MS Office. ECDL certificate or equivalent is preferred.
• Good knowledge of laws and regulations governing public operations and the Registrar's function and responsibilities.

To enable us to move you forward in the process, you must clearly state in your CV that all the above requirements are met. Specify which assignment(s) demonstrate the required experience. The time period must be stated in year and month (YY-MM).

About you:
This role requires a responsible person who understands the importance of ensuring nothing falls through the cracks. You have a professional and service-oriented attitude, even under stress or when requests are unclear, and you work in a structured, meticulous, and flexible manner. You are receptive, communicative, and pedagogical with the ability to provide clear guidance.

You have high integrity, good judgment, and handle questions requiring confidentiality. Furthermore, you are proactive, solution-oriented, and take initiative. You work independently while thriving in collaboration and being aware of your role as the face of the organization.

To ensure a competence-based recruitment process, we may use psychometric tests in this process. We will place great emphasis on personal suitability.

Selection is ongoing with the final application deadline 2026-06-30.

Contact information
If you have questions about the role or the recruitment process, you are warmly welcome to contact the responsible recruiter: Anki Arnquist via email: [email protected] (mailto:[email protected]).

If you have questions regarding registration, please contact support via [email protected] (mailto:[email protected]).

Apply today!