Vacant job

Have you completed your military service or worked as a GSS/K and are you curious about staff work at a strategic level? Are you a driven, positive, and responsible team player? The Defence Staff Cyber Unit is now looking for a staff assistant. We offer work where you have the opportunity for personal development, to take significant personal responsibility, and to be challenged in a changing environment. We who work at the Defence Staff Cyber Unit are an engaged and positive team. Together with us, you will deepen your knowledge of staff work at a strategic level. We look forward to receiving your application!

About the Unit

The CYBER Unit is part of the Defence Staff and leads the work of implementing the Swedish Armed Forces' strategic direction in the Information, Communications, and Technology (ICT) area. The unit's goal is to ensure agency-coordinated, robust, and effective command capabilities. The Swedish Armed Forces are conducting extensive change work to digitize operations. As part of this work, a staff detail (function) and a planning detail (function) have recently been established at the Defence Staff's Cyber Unit. The staff detail is responsible for the initial processing and distribution of the unit's incoming tasks. The planning detail is cohesive for the unit's planning.

Main Responsibilities

The role of staff assistant involves being an important part of our teams supporting the head and employees in the planning section and staff section. Duties include, among other things, handling and coordinating daily administrative tasks, preparing and compiling reports, presentations, and minutes. As a staff assistant, you plan and organize meetings and other events, as well as communicate and coordinate with internal and external actors to ensure that our leaders receive information and decision support by assisting with ongoing administrative tasks. Collaboration with other departments and units within the Defence Staff and the Headquarters can be expected. As a member of a higher staff, other tasks may also be added.

REQUIREMENTS

Qualifications

• Completed current GMU or basic training with military service in the Swedish Armed Forces
• Completed upper secondary education with passing grades
• Good ability to express yourself in speech and writing in Swedish and English
• Very good computer skills and high proficiency in MS Office

Personal Attributes

To both thrive and fit into the role of staff assistant, we believe you are meticulous, responsible, structured, loyal, and have both a high level of security awareness and high integrity. You have good collaboration skills and can and enjoy handling many different tasks simultaneously. You have the ability to work independently, as well as in a team, and can handle stressful situations in a professional manner. You are also keen to do your best, are quick to learn, goal-oriented, and service-minded. Great importance will be placed on personal suitability.

QUALIFICATIONS

• Formally completed staff assistant training
• Group commander training from military service/basic training
• Knowledge of the Swedish Armed Forces' IT systems, PRIO/SAP, VIDAR, SWECCIS, ISUS, SHAREPOINT
• Completed basic course in security service
• Trained on the Swedish Armed Forces' cryptosystems
• Completed basic course in staff service
• Previously employed within the Swedish Armed Forces
• Experience working as a staff assistant
• Experience from work in other public administration
• Experience in service-oriented administrative work
• Knowledge of NATO systems and general experience of NATO processes and working methods
• Category B driver's license

OTHER

Employment type: GSS-K, the employment begins with a 6-month probationary period.

Employment level: Full-time

Work location: Stockholm

Start date: According to agreement, as soon as possible.

The position may involve travel as well as evening and weekend duties, which will be planned with good advance notice.

Collective agreement and benefits according to the Swedish Armed Forces' employment conditions.

For information about the position: HR Manager Cyber Jeanette Borén, switchboard: 08 – 788 75 00.

Union Representatives

SACO: Stefan Ungerth

SEKO: Monika Danielsson/Lise-Lotte Larsson

Swedish Defence Union, OFRS: Kjell Tetzlaff

OFRO: Roger Ericsson

The above contacts can be reached via the switchboard at telephone 08-788 75 00.

Last application date

Welcome to submit your application by 2026-07-31. Your application should include a CV and a cover letter where you justify why you are suitable for this position.

Applications for this position will only be accepted via the Swedish Armed Forces' website.

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Information about the recruiting unit:

The Chief of Defence and the Director General are located at the Headquarters. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. As of 2023-01-01, the Headquarters consists of the Defence Staff, the Operations Command, the Military Intelligence and Security Service, as well as the Headquarters' Staff Department and independent supervision units.

An employment with us implies placement in a security class. Swedish citizenship is usually required. Security clearance with register check will be conducted prior to employment according to Chapter 3 of the Security Protection Act. Employment entails an obligation to be war-placed. The employment also includes an obligation to serve abroad. The meaning of this varies depending on the type of position. A CV and personal letter must be attached to the application for employment. If you proceed in the employment process, certified copies of grades and certificates must always be presented. Calls from external recruitment agencies and salespeople are declined.