Vacant job

Skaraborg Hospital – where commitment, care, and competence meet.

With over 4,000 employees across approximately thirty specialist areas, we work together to provide cutting-edge trauma and specialist care. Our operations cover all of Skaraborg – and we make a difference for our residents every day.

Here, you will meet colleagues who support each other in an environment that allows for development and responsibility. Become part of our team and contribute with us.

Read more at http://www.vgregion.se/skas (http://www.vgregion.se/skas)

Do you want to work close to operations and be a key administrative support in a highly specialized care environment? We are now looking for an administrative executive support for Intensive Care (IVA) / Intermediate Care (IMA) / Postoperative Ward (Postop) who will work closely with the ward's unit managers and staff.

About the Operations

The Intensive Care and Intermediate Care wards are responsible for the care of patients with serious, acute, and life-threatening conditions. The Postoperative Care Ward is responsible for care before and after surgeries. The operations are characterized by a high pace, advanced medical care, and close collaboration between different professions. For the operations to function well, stable administrative processes and good coordination are required.

As an administrative secretary and Leadership, Information, Technology, and Administrative Support (LITA), you are a central support and contribute to structure, continuity, and quality in the administrative work.

Tasks and Responsibilities

Administrative Executive Support to Unit Managers and Section Leaders

In this part of the assignment, you work close to the ward and are responsible for operation-related administrative support.

Examples of tasks:

• Administrative executive support in the daily work of unit managers and section leaders
• Preparation, coordination, and documentation of APT (Action Planning Meetings) and other meetings
• Follow-up of decisions, activities, and joint agreements
• Ongoing document management and administration
• Support in planning, scheduling, and coordination of operation-related administrative issues
• Induction support for new employees from an administrative perspective

LITA: Leadership, Information, Technology, and Administrative Support

The second part of the role involves a broader and more structuring assignment for the operations as a whole.

Leadership Support

• Compile, structure, and ensure the quality of administrative materials
• Support unit managers in following up on activities and processes
• Contribute to order, overview, and continuity in administrative flows

Information Support

• Coordinate and make information available within the operations
• Create, update, and structure local routines, instructions, and support documents
• Ensure that information is correct, up-to-date, and easy to find

Technology Support

• Work in and coordinate various administrative systems and digital tools
• Be an administrative support in systems and digital working methods
• Contribute to efficient and purposeful administrative solutions

Administrative Support

• Coordination of operation-related administrative tasks
• Handling of orders, contracts, and other administrative processes
• Ensure structure and quality in the administrative part of the operations

Qualifications

• Post-secondary education in administration, healthcare administration, or other relevant education
• Experience in qualified administrative work
• Good experience working closely with managers
• Very good ability to structure, plan, and prioritize your work
• Good digital competence and experience working in multiple systems simultaneously
• Very good ability to express yourself in speech and writing in Swedish

Experience from healthcare is meritorious.

Personal Attributes

Are you a flexible, structured, and service-oriented person? Do you have good collaboration skills and a professional attitude? Do you thrive in a role with many contacts and can switch between operational and more overarching administrative tasks?

Then you are warmly welcome to apply and become part of our team at IVA/IMA/Postop.

We Offer

• A combined and qualified administrative role with clear operational anchoring
• Close collaboration with unit managers and staff within IVA/IMA/Postop
• Meaningful work in a socially important operation

About Region Västra Götaland

With us, you become part of a larger whole. We are 56,000 employees in over 200 professions who make a difference in people's lives every day throughout Västra Götaland.

You contribute to safe and equal healthcare as well as a sustainable society where environment, culture, and good communications create quality of life.

We are in the midst of digital development where you get to help shape future working methods to improve and simplify everyday life for residents and operations.

As a permanent employee, you will be mobilized for war service as part of our shared responsibility to ensure that socially important functions continue to work even in a crisis.

Want to know more about us? On our website, you can read more about our benefits and meet employees who make a difference and develop in their professions every day. https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/ (https://www.vgregion.se/jobba-i-vgr/sa-ar-det-att-jobba-hos-oss/)

Application

Region Västra Götaland prefers that you register your application via the recruitment system. If you, as an applicant, have questions about the advertised position or for special reasons cannot register your details in a public system – contact the contact person for the respective advertisement.

To staffing, mediation, and recruitment agencies and to you who are sellers:

We kindly but firmly decline direct contact with staffing, mediation, and recruitment agencies as well as other external actors and sellers of additional job advertisements. Region Västra Götaland has procured agreements.