Vacant job

Ref: 20261531

Job Responsibilities

We are looking for a School Administrator for Söderkullaskolan as our colleague has moved on to new challenges. Take the chance and become part of our team!

As a School Administrator with us, you provide close administrative support to the school leadership in the areas of students, staff, finance, information, and authorities. In your role, you will have a central and important position in our front office, acting as the school's face to the outside world. You will receive school staff and visitors daily, helping and guiding them appropriately. The role also includes handling student administration, such as student registration, placements, grades, and other student results.

You are responsible for our mail handling, diary registration, filing, and archiving. You will also work with handling invoices, accounting entries, purchases, and orders. Tasks related to short-term staffing, including staffing, booking substitutes, and administration within existing IT and HR systems, are also part of the role. Additionally, you will provide service-oriented support in daily operations by contributing to a pleasant working environment, maintaining order, and ensuring that staff rooms are functional and welcoming. You will also assist with holidays, graduations, coffee breaks, and other events with decorations and practical preparations.

Other duties include:

• Booking and coordinating school transport
• Updating lists and other information in our systems
• Personnel administration and onboarding new employees
• Assisting with schedule management
• Extracting statistics for SCB (Statistics Sweden)

At Söderkullaskolan, the student is at the center, and we work for the best possible school for every student.

As a School Administrator, you will become an important part of this work through your high-quality administrative support and service. You will have many contact points, both internal and external, and report directly to the school's administrative manager.

Qualifications

You must have at least a completed upper secondary education. We prefer that you have a university degree with an administrative focus. You need at least 3 years of experience in administrative work, preferably in municipal operations, as well as experience working in the school sector. You should be proficient in IT and able to work with multiple systems simultaneously. Experience with Raindance, Extens, Infomentor, Skola24, HRutan, Medvind, or Platina is considered an advantage. You must also have good Swedish language skills, both spoken and written.

To fit this role, you must thrive in a position with varied tasks and be well-organized. You enjoy being the "hub" of the network, seeing things from a holistic perspective, being responsible, and ensuring that tasks are completed without falling through the cracks. Furthermore, you are service-minded and have the ability to build good relationships with both adults and children.

We welcome your application!

About the Workplace

Söderkullaskolan is a compulsory school (grades F-9) in southern Malmö where our approx. 850 students are at the center. We work for a good working climate that stimulates students' motivation, responsibility, and desire to learn. Educators work in teams where mentorship, planning, implementation, assessment, and data analysis are central parts. We want Söderkullaskolan to be the best school for every student, where all students receive learning, feel safe, and have a positive outlook on the future. In grades 7-9, we have advanced classes in English with national admission.

The Primary and Lower Secondary Education Department – the city's largest department with approx. 80 schools, 6,300 employees, and 36,000 students – offers a workplace for everyone. Here we want to grow, develop, and challenge ourselves in our learning together – every day. We ensure everyone has a good working environment and invest in leadership. Together, we all work for the best school for every student!

Malmö City's operations are organized into 14 departments. Our common mission is to create welfare and sustainable societal development. Together with the residents of Malmö, we are developing an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here: malmo.se/jobb (https://malmo.se/jobb)

Information about the position

Employment type: Permanent

Scope: Full-time

Number of positions: 1

Start date: 2026-09-01

Other

Please note that Malmö City has removed the personal cover letter from the application process and replaced it with selection questions. This is done for a more inclusive recruitment process and an efficient candidate experience for you as a job seeker. Your answers will be an important part of our selection work.

According to the Education Act, a certificate of good conduct (extract from the police record) is required for employment in preschool, school, and school-age care. The form to order the extract can be found at: polisen.se (https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/)

Malmö City strives for its employees to represent the diversity found in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of the residents of Malmö.

To submit your application, click "Apply" below. If you have any questions regarding the position, contact the persons listed in the advertisement. Your application documents are public records and are handled according to the principle of public access. If you have a decision regarding protected personal data, we ask you to contact the person listed in the advertisement for an alternative application path.