Staffing Assistant for Social Care Administration in Ystad

Ystad is a small town with great opportunities. Here you will find unique nature experiences, a living history, a dynamic cultural life, and a variety of leisure activities. We also have a vibrant business sector operating both locally and globally.

In Ystad Municipality, we are approximately 2,900 dedicated employees who contribute and make a difference. Together, we create a better everyday life for our residents, businesses, organizations, and visitors, now and in the future.

Leadership is important to us, which is why all managers are trained in developmental leadership. We offer you a secure employment where you make a meaningful contribution to society. Here you will also find many career opportunities in an organization that is constantly developing.

We stand firmly on our core values, "Better Together," characterized by courage, trust, participation, and professionalism.

Within the Social Care Administration, approximately 1,200 dedicated employees work to provide support and care to those in need in our municipality. The work takes place within elderly care, home help services, disability services, and social psychiatry, as well as individual and family care.

1 position(s).

RESPONSIBILITIES

You will be part of a team of four staffing assistants. You will all work with elderly care, disability services, social psychiatry, healthcare, as well as catering and facility maintenance. These areas are divided into areas of responsibility where each staffing assistant is responsible for following up on hourly substitutes, overseeing the staffing system, and handling tasks related to their area.

You work all year round, including holidays. Working hours are scheduled between 06:30 and 16:00, with some days ending earlier. Weekend work occurs according to a rotating schedule. Solo work occurs on weekends and holidays, and occasionally on other days as well.

As a staffing assistant, your main task is to ensure that our units have the right staffing at the right time and with the right competence. You work proactively to fill vacant shifts, monitor over- and under-capacity, and ensure our systems are kept up to date. Customer focus and good treatment are natural parts of your daily routine. Employees from the municipality also come to the unit to take their medication tests, where employees from the staffing and recruitment unit stand guard and administer delegations in our systems.

You collaborate closely with unit managers, substitutes, and colleagues at the staffing unit, and you help develop new efficient solutions for future staffing.

The position is a fixed-term assignment lasting from 2026-09-01 to 2027-03-01.

QUALIFICATIONS

We are looking for you who are service-oriented, structured, and can handle a high pressure of tasks. You have a solution-focused approach, good collaboration skills, and enjoy juggling many balls. You are confident in making decisions and have a good ability to prioritize in pressurized situations. You also have an interest in systems and development, as well as an understanding of staffing issues and labor law regulations, such as the Working Hours Act.

Requirements:

• Previous experience as a staffing assistant/staffing planner where you have independently worked on filling vacant shifts with substitutes, or in a role that the employer deems equivalent.
• Experience with Time Care Pool and Plan.
• Good ability to express yourself in speech and writing in Swedish.
• Good knowledge of the Working Hours Act.

Merits:

• Experience from healthcare and social care.
• Experience from the public sector.
• Experience with recruitment and/or scheduling.

We place great emphasis on personal suitability.

Salary: Monthly salary.
Employment type: Fixed-term employment.
Duration: 6 months or longer, start date: 2026-09-01 or according to agreement.
Working hours: Schedule. Working hours are scheduled during daytime all year round, schedule with weekend work.

Employees are sought on the condition that the position does not have to be taken by already employed personnel or persons with preferential rights.

All employees should be offered conditions for good health, therefore we work actively with our working environment. We offer wellness benefits and smoke-free working hours.

In connection with this recruitment, we decline contact from recruitment agencies and other advertisers. Please note that we only accept applications via Visma Recruit and thus not via email or other contact channels. If you have questions about the position, please contact the specified contact person.