Vacant job

Do you want to work closely with top management in an organization where structure, quality, and progress make a real difference? Are you a proactive person who thrives in a central role with significant responsibility, many contact points, and varied tasks?

We are now looking for an experienced and driven Executive Assistant who wants to be a qualified support to the CEO and the executive team during an exciting assignment in Stockholm.

🚀 About the assignment

In the role of Executive Assistant, you will have a key position where you contribute to creating structure, efficiency, and quality in the management work. You work closely with the CEO and the executive team and are responsible for coordinating important activities, ensuring well-functioning processes, and contributing to the advancement of decisions and initiatives.

This is a role for you who likes to stay one step ahead, has a sharp eye for detail, and at the same time understands the overall picture of the business.

🎯 Your responsibilities

As an Executive Assistant, you will among other things:

• Plan, coordinate, and follow up on the CEO's calendar, meetings, travel, and commitments
• Administer and coordinate executive team meetings, including agendas, meeting materials, minutes, and follow-ups
• Structure and package information in the form of presentations, summaries, speeches, and decision materials
• Follow up on decisions and activities from the management forum to ensure progress
• Coordinate internal meetings and contribute to the planning of management days, employee days, and other business activities
• Handle ongoing administration such as travel, invoices, orders, and absence matters
• Develop and improve processes, templates, annual calendars, and working methods within management support

👤 We are looking for you who

Have a few years of experience in qualified administrative support to the CEO, executive team, or other decision-making function. You are used to handling many parallel tasks simultaneously while maintaining high quality and professional conduct.

We also believe that you have:

• High school education and preferably post-secondary education in administration, economics, communication, or a similar field
• Very good ability to express yourself in Swedish, both orally and in writing
• Very good knowledge of the Microsoft Office suite, especially PowerPoint
• Experience working with confidential information
• Good familiarity with digital tools and preferably AI-based solutions that streamline administrative processes

It is an advantage if you have experience with executive team work, communication, or business development.

💡 To succeed in the role

We are looking for you who are:

• Structured and meticulous
• Proactive and solution-oriented
• Communicative and relationship-building
• Service-oriented with high integrity
• Independent while being a team player
• Comfortable switching between strategic overview and detail focus

You thrive in a dynamic environment where you get to take responsibility, create order in complexity, and contribute to the management focusing on the most important issues of the business.

📍 Practical information

• Location: Stockholm
• Assignment period: August 24, 2026 – October 30, 2026

We are working with ongoing selection and look forward to your application!

Sway Sourcing is an innovative recruitment partner specializing in matching the right talent with the right company – quickly and efficiently. Our main focus lies within Economics, Administration, HR, Marketing, and IT, but we also have the broad expertise and flexibility required to deliver customized recruitment solutions across all industries.

Although we are a relatively new player, we have already built trust with many of Sweden's largest companies and work both nationally and internationally. With bases in Sweden and Spain, we offer a unique combination of local expertise and global reach. Our strong network and deep industry insights make us a clear partner for companies that want to stay ahead in their recruitment.