Vacant job

Strategic Support is a department that brings together supporting and strategic functions within the Welfare Administration. We are looking for a Board Secretary to cover the period when our colleague is on parental leave.

Job Responsibilities

As a Board Secretary, you will work with the ongoing administrative tasks related to the Welfare Board's operations (the Board, the Executive Committee, and the Social Committee). Your primary focus will be on the Welfare Board.

The role includes preparing for meetings, compiling and sending out invitations, taking minutes at meetings, and processing and registering decisions. You will also submit and compile documentation for honorarium compensation to the elected officials in the board. The role also involves registering and handling the Welfare Board's documents in a registrar capacity, which includes monitoring and handling the Welfare Administration's official email inbox.

As a Board Secretary, you will be part of a work team with two colleagues, where you together ensure good board administration and cover for each other within the team when needed.

The main operational systems used are LEX and Life Care.

You will collaborate closely with managers, case handlers, and other functions within the administration, elected officials, and the municipality's board secretaries' group.

Qualifications

We are looking for you who have an academic degree at least at the bachelor's level within the social sciences. Knowledge of the legislation governing the municipality's operations, such as the Local Government Act, the Administrative Procedure Act, the Social Services Act, as well as experience with the operational systems Life Care and LEX, is meritorious. Experience with board administrative work and work within municipal operations is also meritorious.

Great importance is attached to your personal qualities, and we particularly value flexibility, responsibility, attention to detail, and a strong sense of service. You have good ability to communicate verbally and in writing and to see the bigger picture. You are accustomed to working both independently and in a group. You have developed good methods for handling situations where stress may occur. You can explain and provide support to the board members regarding which legislation and other regulations govern the board's areas of responsibility and tasks.

Please attach your CV and cover letter with your application.

Be inspired by what it is like to live, work, and thrive in Örnsköldsvik.

Approximately 2,500 employees work in the Welfare Administration. The administration is governed by the Welfare Board, based on the administration's mission statement - "Together we facilitate people's opportunity to live a meaningful life" - and we work to achieve the municipality's vision: We build best together.

As part of the interview process, we will conduct an identity check and verify citizenship. Accepted documents include a passport, international ID card, driver's license + personal certificate from the Swedish Tax Agency, or another ID document that strengthens citizenship. For some positions, extracts from the police's suspicion and criminal records are required. We welcome proficiency in Finnish and/or any of the Sami varieties, as Örnsköldsvik Municipality is part of both the Finnish and Sami administrative areas.

In our municipality, a number of positions are classified in security classes, so security clearance may be required. These positions may require Swedish citizenship.