Vacant job

As Executive Assistant, you will play a key role in supporting management with coordination, administration, and efficient working methods. Here you work close to decision-making in an organization with significant social responsibility. Together, we get Sweden to work. Do you want to join us?

Our Mission

At the national department Support and Matching, we provide remote service and support to job seekers. We work with several important areas of responsibility such as matching, guidance, and counseling, as well as decisions on interventions for job seekers. Our main task is to reduce the time spent in unemployment.

Job Description

As Executive Assistant, you work comprehensively with administrative tasks and support the unit manager and other managers. The work includes, among other things, diary management, meeting preparations, internal web, communication, and digital tools. You are responsible for SharePoint pages, handle incoming cases and functional inboxes, and perform administrative tasks such as meeting minutes, orders, invoice processing, and bookings.

You need to have the ability to independently manage the administration for the unit while contributing administrative support. You work proactively to find solutions and use digital solutions to streamline operations. You have experience and interest in continuously improving administrative routines.

At times, the work pace is high. This requires foresight and structured working methods. You work independently in a social role based on high integrity in relation to managers and the management group. You have the ability to work with different types of issues and relate them to the need for support in daily work. You are easy to collaborate with and have the ability to build and maintain internal and external relationships.

What We Offer

The position is a permanent full-time employment that may begin with a six-month probationary period. Start date by agreement. The location is Gothenburg.

We offer you the opportunity to work at a workplace where we value balance between work and private life. You will have access to a generous vacation agreement, flexible working hours, and the possibility to work remotely up to 49 percent on an annual basis. Our benefits also include health care during working hours and a favorable health care allowance.

As an employee of the Swedish Public Employment Service, you also have access to competence development and career opportunities within the agency. Through our work, we contribute to an inclusive and sustainable society, where you get the opportunity to make a real difference for individuals and for society as a whole.

Basic Requirements for the Position

• Approved upper secondary education
• At least 2 years of current experience as an Executive Assistant or a similar role with similar tasks
• Experience of administrative tasks from the public sector
• You have good ability to communicate in speech and writing in Swedish and English
• Very good knowledge of MS Office

Other Merits for the Position

• Experience of administrative tasks within the Swedish Public Employment Service
• Experience and engagement in using the possibilities of digitalization to develop and streamline operations
• Experience of working with internal communication in a larger organization

The government's values guide us in our daily work. As an employee, you are expected to work fairly, impartially, and with high integrity, and contribute to maintaining and strengthening trust in our agency.

In addition, you have personal ability and aptitude to work in accordance with the Swedish Public Employment Service's employee criteria.

As an employee of the Swedish Public Employment Service, you are expected to be:

Responsible – take responsibility for your work, collaborate, and contribute to a good working environment.

Proactive – take initiative, contribute to improvements, and handle changes.

Result-oriented – plan, follow up, and contribute to operational benefits and results.

Application

Welcome to submit your application by 2026-06-10.

Attach your CV where you specify year, month, and tasks for each employment, as well as certificates proving the requirements for education and/or work experience in your application.

It is important that you answer the selection questions in detail and truthfully, so that we get a clear picture of your experience. If requested information is not provided, you risk being excluded from the selection. You do not need to send a cover letter.

Selection tests may occur during the recruitment process. We will keep you informed throughout the recruitment process.

If you have protected personal data, contact the recruitment partner named in the advertisement, and you will receive help with submitting your application.

We work actively to be an agency free from discrimination. It is important to us that all competence is utilized, and we welcome all applicants. We view positively if you have knowledge of any of our national minority languages.

Welcome to us – we work for a Sweden at work! Here you work on the government's mandate for a well-functioning labor market. The goal is to shorten the time in unemployment by matching job seekers with employers. Our interventions are primarily directed at those furthest from the labor market and to employers who are open to hiring them with the greatest need for support. We counteract incorrect payments and violations of the welfare systems so that our tax money is used effectively for its intended purpose. We collaborate with many other actors and together we find solutions that make a difference - for a Sweden at work.