Vacant job

Your New Role

We are currently seeking an experienced and self-sufficient Administrative Coordinator for a long-term consultancy assignment with a government agency in Stockholm.

In this role, you will have a central function where you support managers, operations, and projects with qualified administrative assistance. This assignment is perfect for you who thrive in a varied daily routine, have high integrity, and are motivated by creating order, efficiency, and excellent service.

As an Administrative Coordinator, you will primarily work with:

• Support for management through calendar management, prioritization, and follow-up of activities
• Planning and coordination of meetings, conferences, and business travel
• Booking of premises, travel, and accommodation
• Document management, meeting minutes, and case administration in digital systems
• Basic financial administration such as invoice processing, orders, and budget follow-up
• Coordination and follow-up of project administrative tasks
• Management of project documentation and schedules
• Professional communication with internal and external stakeholders
• Administrative support to operations in daily work

Company Presentation

Our client is a knowledge-based authority within healthcare and social care, working to ensure that all people in Sweden have access to good and equitable healthcare. Here, employees can use their expertise, collaborate with colleagues, and contribute to developing healthcare and social services – work with real societal impact.

Good to Know

Assignment Scope: Full-time, 100%
Employment Type: Fixed-term employment as a consultant via JobBusters.
Salary: 30,000 - 34,000 SEK/month depending on experience.
Start Date: Immediately.
End Date: 2027-05-31, with possibility of extension.
In your application: Ensure it is clearly stated that you are qualified according to the client's desired qualifications.

To be successful in this role, you need

• Documented experience in qualified administrative work
• Very good proficiency in the MS Office suite and digital administrative systems
• Experience with document management, registration, and case administration
• Experience with basic financial administration and invoice processing
• Experience in planning and coordinating meetings, conferences, and travel
• Very good communicative skills in both spoken and written Swedish
• Experience handling confidential and secret information
• Basic understanding of the public sector or authority work
• Experience in project administration and coordination

We Offer

• Secure employment with collective agreements, insurance, and occupational pension
• Wellness allowance as well as staff discounts and offers via Benifex (e.g., health, leisure, transport, and healthcare)
• Flexible pension and access to Lifeplan pension service
• Extra compensation during parental leave
• Occupational health care
• Long-term assignments and personal contact with your consultant manager
• Opportunity to build valuable experience, network, and future development

Apply Now

We review applications on an ongoing basis. Since processes in the consulting world often move quickly, the position may be filled before the final application date – so do not wait to submit your application!

You do not need to write a cover letter; instead, we ask you to answer the selection questions in connection with your application.