Vacant job

Do you want to work in a central and trusted role close to senior management in an international company? We are now looking for an experienced Executive Assistant who thrives in a dynamic environment with a fast pace, many contact points, and significant independent responsibility.

About the role

As a Senior Executive Assistant, you work closely with one or more senior managers and are responsible for creating structure, coordination, and efficiency in daily operations. The role involves broad administrative and organizational responsibilities, where you serve as a key support in both operational and strategic matters.

You handle complex calendar planning, meeting coordination, travel bookings, and communication with both internal and external stakeholders. The role also includes working with documentation, presentations, reports, research, and preparing supporting materials and correspondence.

You work independently with great responsibility and are expected to drive processes and projects forward with high quality and professionalism.

This is a consultancy assignment with a planned start in June 2026 and a duration of approximately one year.

Main Responsibilities

• Manage and coordinate calendars, meetings, and travel arrangements.
• Prepare presentations, reports, and decision-making materials.
• Administer documents, correspondence, and other business-critical information.
• Act as a contact person for internal and external stakeholders.
• Support management in planning and prioritizing activities.
• Drive and coordinate administrative processes and projects.
• Ensure structure and efficiency in daily work.
• Support and guide more junior colleagues when needed.

Who are you?

We are looking for someone who is professional, structured, and has excellent skills in prioritizing and handling multiple parallel tasks. You are communicative, service-oriented, and maintain high integrity in your work.

We prefer that you have:

• At least 5 years of experience in a similar role as an Executive Assistant or qualified Executive Secretary.
• Experience supporting senior management in large organizations.
• Excellent administrative and organizational skills.
• Strong ability to work independently and drive processes forward.
• Very good knowledge of the Microsoft Office suite.
• Fluency in Swedish and English, both written and spoken.

Experience from international organizations or larger companies with complex processes and many contact points is considered an asset.

About the company

You will become part of a professional and development-oriented organization where collaboration, quality, and engagement are in focus. Here, you are offered a varied and responsible role with great opportunities to influence and develop.

The consultancy role suits you if you want to gain broad experience in a short period. We offer you the chance to work at popular workplaces with well-known brands where you can develop your skills and broaden your CV. You will thrive as a consultant if you seek a world of exciting assignments and new networks. By your side, you have your consulting manager who acts as a sounding board and supports you in succeeding in your assignments. We want you to feel good and enjoy working with us at Poolia. Therefore, we offer you a wellness allowance, discounts at various fitness facilities, and regularly organize social activities. Naturally, your employment at Poolia is covered by collective agreements, insurance, pension benefits, and occupational health services.