Vacant job

Rehabilitation Medicine at Sandviken Hospital seeks a Chief Secretary

Rehabilitation Medicine at Sandviken Hospital accepts patients from the entire Region of Gävleborg and specializes in rehabilitation for brain injuries, chronic pain, and spinal cord injuries. The operation is conducted in both outpatient and inpatient care and employs approximately 70 staff members. Work is carried out in multidisciplinary teams where various professional groups, such as physicians, occupational therapists, counselors, psychologists, physiotherapists, nurses, assistant nurses, speech therapists, leisure leaders, rehabilitation assistants, and rehabilitation coordinators, collaborate to provide patients with cohesive and individualized rehabilitation. The operation is characterized by close collaboration between professions, a structured working method, and a shared focus on supporting the patient's return to an independent life in family, work, and society.

We are now seeking a Chief Secretary who wishes to take on a central role as close and collaborative support to the unit's managers.

1 position.

RESPONSIBILITIES

As a Chief Secretary, you have a central and important role in the daily work. You work closely with unit managers in both outpatient and inpatient care. The role involves relieving managers of administrative and personnel-related issues for both the clinic and the ward. The tasks are varied and provide a diverse workday where you are an important support in creating structure and good conditions for the operation.

Your main responsibilities include:

• Serving as close support and acting as a sounding board for unit managers.
• Assisting managers and staff with administrative issues, such as ordering, technical support, and absence management.
• Working with personnel administration in our systems, e.g., hiring, resignations, absences, vacation, scheduling, and other personnel reporting.
• Providing support in scheduling and staffing planning.
• Participating in recruitment and the introduction of new employees.
• Managing, structuring, and quality-assuring documentation and administrative routines.

What we offer you

• Being part of an engaged work group with good and close collaboration with other professions.
• Independent and varied work with the opportunity to influence both the operation and your own work.

We care about you as an employee and offer benefits that create security, health, and development, regardless of where you are in life. Read more about our benefits (https://www.regiongavleborg.se/jobb-och-utbildning/jobba-i-region-gavleborg/dina-formaner/).

QUALIFICATIONS

We are looking for someone who is flexible and has a solution-oriented approach, with the ability to adapt to changing conditions. You are service-oriented and have a genuine interest in supporting others with a professional and welcoming attitude. You are proactive, take responsibility for your work, drive your tasks forward, and act independently when necessary. Furthermore, you have a good ability to plan and structure your work, prioritize effectively, and ensure that tasks are completed with quality.

For this role, you must have:

• Experience in qualified administrative work.
• Good knowledge of the Swedish language, both spoken and written.

It is an advantage if you have previous experience working as a Chief Secretary. It is also beneficial if you have experience working in the systems: Inkopio, Personec, Agresso, Proceedo, and Platina, but this is not a requirement.

In this recruitment, we ask you not to submit a cover letter. Instead, you will answer selection questions that help us assess all applicants in a more equitable and fair manner. This makes our recruitment process both simpler and more transparent for you as an applicant.

We look forward to your application!

Employment type: Permanent employment.
Duration: Permanent.

With 7,500 employees, we are the county's largest employer. This gives us the strength to drive development forward for a vital Gävleborg. Our mission is exciting and complex. Regardless of your role with us, you help the county's residents and make a difference in society. We are at the forefront of societal development and invest in ensuring that you as an employee can grow and develop. With us, you can use your full strength to create the future of Gävleborg together with your colleagues.

The Health and Medical Care Board's approximately 6,500 employees work together to provide the county's residents with the best conditions for an active life with increased quality of life. By providing good and close care throughout the county, we lay the foundation for a strong and healthy Gävleborg.

Information for recruitment consultants and ad sellers: We have already decided where we want to appear with our job ads and what support we want in the recruitment. We will not purchase ad space or services for ongoing recruitment and therefore ask you not to contact us with such offers.