Administrative Secretary to the Education and Culture Administration

Ockelbo Municipality is a place to grow, and we who work here care about our citizens and the continuous development of the municipality. Our vision is to be an attractive employer, and we take pride in our work. We believe that a key success factor is to create equal opportunities for our employees to grow, just like our citizens. In our small municipality with about 500 employees, there are opportunities to make a real difference! All departments work closely together, and with short decision-making paths, participation and the ability to influence become a natural part of everyday life.

We offer all our monthly salaried employees various benefits, including the opportunity to exchange vacation days, so depending on your age, you can have up to 37 vacation days in a year. We also provide 2,000 SEK in wellness contributions each year and access to Falck Personal Support. It is also important to us that all employees can balance work and private life.

Do you want a meaningful job where you contribute to the development of our municipality together with us?

JOB RESPONSIBILITIES

The Education and Culture Administration consists of preschool, primary school, adult education/SFI, culture school, library, food services, swimming pool, and association and leisure activities. About 200 people work in the various departments within the administration. In your role, you will provide support and service to the Head of Administration, the operations, and the political sphere in a knowledgeable and professional manner. As an Administrative Secretary, you will participate in the entire decision-making process from the start of the case to the decision. In many cases, you will also be the first contact for citizens with matters related to the Education and Culture Administration.

Your responsibilities as an Administrative Secretary include planning and coordinating the administration's administrative work. You will write and review decision-making documents and compile materials as well as take minutes at committee, subcommittee, preparation, and other meetings within the administration. You will be the natural link between officials and elected representatives and will collaborate closely with municipal secretaries and administrative secretaries in other administrations.

As an Administrative Secretary, you are a key person in many administrative processes related to the operations within the administration and across the municipality, in collaboration with other administrators. Your tasks include system management, data protection issues, handling incoming documents, record-keeping, and other administrative tasks within the administration.

Evening work may occur in this position.

QUALIFICATIONS

We expect that you have a degree in social sciences or political science, law, or another relevant higher education that the employer deems equivalent. You have previous experience from municipal or public administration and knowledge of the laws and regulations governing public operations, such as the Municipal Act, Administrative Procedure Act, and the Public Access to Information and Secrecy Act.

You have an excellent ability to express yourself verbally and in writing in Swedish and are accustomed to working with and producing documents and written materials of high linguistic quality.

We believe that you have an interest in public administration and societal issues and understand the demands of working in a politically governed organization. To succeed in this role, you are meticulous, responsible, and have a solution-oriented approach to your work. You understand the importance of good service both internally and externally. In the role of Administrative Secretary, you must be able to adapt and be flexible as conditions can change rapidly. Furthermore, we see that you are self-driven, structured, and view collaboration as both a given and an opportunity.

This position is a temporary contract until October 30, with a possibility of extension.

OTHER

Within Ockelbo Municipality, there is a political decision that a criminal record check is required for new hires.

We strive for a balanced gender distribution and see diversity as a strength, welcoming applicants from various backgrounds.

Do you live outside Ockelbo? It’s closer than you think; with X-trafik, it takes 22 minutes from Gävle, 35 minutes from Sandviken, and 35 minutes from Bollnäs to get here.

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In preparation for the recruitment process, we have made decisions regarding recruitment channels and marketing. We kindly request that media sellers, recruitment sites, and similar do not contact us.

Warm welcome to submit your application!