Vacant job

Employment Information

Employment type: [%EMPLOYMENT_FORM%] with a possible probationary period

Employment period/Start date: As agreed

Extent: [%EMPLOYMENT_DEGREE%]

Number of positions: 1

Application deadline: 2026-04-20

Location: Eskilstuna

Placement: Department of Educational Support, at the Student Administrative Unit

Job Responsibilities

As an Exam Coordinator, you will work within the centralized exam coordination, which is part of six functions within the Student Administrative Unit. This recruitment covers two positions, one based in Västerås and the other in Eskilstuna.

As an Exam Coordinator, you will contribute to a legally secure process for conducting written exams and ensure, together with your colleagues, that daily operations run smoothly. The assignment is based on close collaboration with shared responsibility to ensure operations function, providing support where needed.

The work requires both attention to detail and well-developed skills in prioritizing, collaborating, and communicating. Workload varies throughout the academic year, with five exam periods being very intense and involving many deadlines.

The nature of the work requires flexibility in working hours, as you, as an Exam Coordinator, must be available for exam supervision before exam sessions and throughout the duration of the exams. Work is primarily done during office hours on weekdays, but written exams also take place in the evenings and on Saturdays.

As the department's internal structure is now being strengthened and developed, the tasks within exam coordination will also continue to evolve and change.

The role includes, among other things, the following responsibilities:

• Exam planning, including booking of venues and exam supervisors
• Supervision and support for exam supervisors in daily work
• Leading supervisor meetings and conducting training for exam supervisors
• Handling orders for written exam sessions
• Scanning of graded exams
• Handling and preparation of computers for written exams
• Managing emerging situations according to current guidelines and routines, and answering questions related to these

Qualifications

We are looking for someone who has:

• University education or other post-secondary education deemed relevant by the employer for the position
• Very good knowledge of Swedish and English, both spoken and written
• Experience in personnel planning and team leadership
• Experience in training and scheduling staff
• Experience working independently and in groups towards set goals with short deadlines, and being proactive in your actions
• Good computer skills and interest in working with IT systems such as Ladok and Inspera
• Experience in administrative work
• Good knowledge of Excel, Word, PowerPoint, and Teams
• Experience speaking to large groups

Merits

For this position, it is a merit to have:

• Experience of exam work at Mälardalen University

Personal Competencies

In the overall assessment of suitability, personal competencies are also given weight. All employees at MDU are expected to collaborate and treat colleagues and students with respect, take responsibility for the operations and their own tasks, and contribute to a good working environment.

The role requires a strong service mindset, good self-awareness, and a development focus where the ability to communicate well and build trusting relationships is central. The work presupposes working in a structured, efficient, and careful manner, taking responsibility for one's tasks. It is also important to be able to quickly adapt to new work routines and systems, as well as being flexible, solution-focused, and able to prioritize tasks that need to be handled promptly.

Great importance will be attached to personal suitability.

We value the qualities that an even age and gender distribution, as well as ethnic and cultural diversity, bring.

Application

Make your application by clicking the "Apply" button below.

The applicant is responsible for ensuring that the application is complete in accordance with the advertisement and received by the university by the application deadline.

We look forward to receiving your application!

Union Representatives:

Saco-S: mailto:[email protected]

Susanne Meijer, ST-OFR/S, tel: 021-10 14 89

We decline all contact with advertisement sales representatives. We have made our strategic choices for this recruitment.