Administrator for Parental Leave Substitute at the Department of Mechanical Engineering

The Department of Mechanical Engineering at Chalmers harnesses the power of people, society, and technology to drive the transition towards a sustainable future. Through research, education, and collaboration, we develop solutions that span from materials to mobility, from idea to application – for a sustainable and competitive society.

Do you want to work in a dynamic and international environment where you can combine administration, service, and technology? We are now looking for an administrator for a parental leave substitute until 2027-08-31. This is a role with great variation and many points of contact.

About the Role

As an administrator with us, you will have a central and appreciated role where you support both education and research activities. You will work closely with researchers, teachers, doctoral students, and external guests, becoming an important part of ensuring that everyday operations run smoothly, primarily for three of the department's twelve divisions.

You will also work in our Virtual Development Laboratory (VDL), a lab equipped with technology for research collaborations and meetings.

Your Responsibilities

Educational Administration

• Reporting exam results in LADOK at undergraduate and advanced levels
• Administration of thesis and candidate projects.

Events and Academic Ceremonies

• Practical support at licentiate seminars and defenses
• Planning and ordering of catering and floral arrangements, for example

Virtual Development Laboratory (VDL) – Technology

• Instructing and guiding users (doctoral students and opponents) in the system during licentiate seminars and defenses when presentations take place in the venue

Operational Support and Service

• Support in daily administrative work
• Purchasing office supplies, travel and accommodation bookings, ordering access cards, and other varied services

We are looking for someone who

• Has experience in administrative work
• Has a strong sense of service and enjoys a supportive role
• Is structured, self-driven, and solution-oriented
• Has good collaboration skills and enjoys many points of contact

The role requires good administrative skills, collaboration abilities, and relational competence, as well as the ability to work both independently and together with colleagues.

Qualifications

• Ability to work in systems such as Proceedo, Chalmers 360, Office Suite, and ODR (Open Archive for Student Works)
• Familiarity with LOU (the Public Procurement Act)
• Experience handling technical equipment at the user level
• Good Swedish and English in speech and writing
• Experience with LADOK is an advantage

Personal suitability will be given great importance.

Employment Type

Fixed-term employment full-time until 2027-08-31, starting as soon as possible or by agreement.

Working at Chalmers

Chalmers' core values: openness, respect, participation, diversity, and quality, permeate our view of our work environment and our employees. We offer a stimulating workplace in an academic environment, where students and employees are driven to create value for a sustainable future. Here you can read more about our benefits (/benefits) and what it is like to work at Chalmers (/work-at-chalmers).

Application Procedure

Applications should be marked with your name and documents saved as PDF files as follows:

• CV
• Cover letter • 1-2 pages
• Other (optional) • Any certificates, grades, etc.

A background check may be conducted as part of the application process.

Application deadline: April 10, 2026

If you have questions, please contact
Christina Haglund, Administrative Manager
[email protected] (mailto:[email protected])

Chalmers declines all offers of additional job advertising or recruitment support in connection with this recruitment.

Chalmers University of Technology in Gothenburg conducts research and education in engineering and natural sciences at a high international level. The university has 3,100 employees, 10,000 students, and educates engineers, architects, and maritime officers. Based on scientific excellence, Chalmers develops competence and technical solutions for a sustainable world. Through global engagement and entrepreneurial spirit, we create innovation power, in close collaboration with the rest of society. Chalmers was founded in 1829 and still holds the same motto: Avancez – forward.