Vacant job

At the Local Supply Management Administration, you are part of taking care of our city. We manage primary schools, special housing, and preschools, as well as cultural buildings and other types of buildings in the city. We participate in strategic urban planning together with our colleagues in other departments in the urban development process. Working with us means contributing to long-term sustainable urban development. We are not driven by profit margins, but our motivation is to be cost-effective so that more money is left for our core activities: care, education, and social services. The administration consists of 50 employees who are responsible for construction projects, financial/technical management, and renting external premises in their respective operational departments.

The position of financial administrator is located in the administration's staff unit. The unit consists of 9 people working in planning, finance, quality, communication, business development, HR, and rental administration. In all areas, we work across departments and as support functions to other departments.Since we are few people in each area, it is necessary for us to help each other "across borders" and therefore we may have to perform tasks that lie outside our usual responsibilities.

In the role of financial administrator, you will be responsible for ongoing financial work with a focus on quality assurance, follow-up, and efficient processes within accounting. The position involves close collaboration with the operations and a central role in ensuring accurate bookkeeping and reliable financial reporting.

Responsibilities

• Accounts payable
• Establishment and maintenance of allocation keys and templates for cost allocation, as well as manual bookings/rebookings
• Handling of claims and collection matters
• Reviewing and addressing system-generated error lists, for example regarding postings, approval flows, VAT, or integration errors
• Participation in and development of internal control routines within the financial process.
• Ongoing review of VAT registrations and VAT codes, reconciliation of VAT reports
• Regular account reconciliations, analysis of discrepancies, documentation of reconciliations to ensure that balance accounts are correct and traceable for year-end closing and audits
• Responsible for training and supporting employees in the organization in the invoice management system
• Active participation in the monthly closing process, including accruals, reconciliations, and reasonableness checks

Other tasks that may be included in the position

• Development and streamlining of routines within the invoice and accounting process
• Participation in projects related to financial systems or process improvements
• Backup function in other parts of the finance department as needed

Union representatives can be reached via the switchboard at 033-35 70 00.

Education and Experience

• Academic education in finance, accounting, or equivalent practical experience.
• At least 5 years of experience in accounting and financial administration, preferably with a focus on accounts payable and year-end closing.
• Experience with monthly closings, reconciliations, and VAT reporting.

System and IT Competence

• Good familiarity with financial systems, preferably Raindance or equivalent.
• Very good knowledge of Excel.

Competencies

• Good understanding of accounting, year-end closing, and financial principles.
• Meticulous, structured, and quality-conscious in work with reconciliations.

Meritorious

• Experience from complex organizations.
• Previous work with process development or streamlining of financial flows.
• Knowledge of Swedish tax legislation and VAT regulations.
• Experience working with internal controls and routines.

Please send your application with attached documents via our application function, which you can access via the "Apply for the position" button below.