Journal and Archive Service, Eskilstuna

Do you want to work with a socially important mission where accuracy, service, and information management are at the center? We are now looking for an archive administrator for the Journal and Archive Service within Regionservice in Region Sörmland.

About us

The Journal and Archive Service is part of Regionservice – Region Sörmland's service organization that supports the region's operations, patients, visitors, and elected officials. We work to create efficient and appropriate support services through responsiveness, quality, and good service.

We are working to consolidate Region Sörmland's journal disclosure to the Journal and Archive Service, a project that started in 2022 and will be completed by 2026. Additionally, our mission includes the regional archive, which encompasses archive care, provision, and accessibility of both analog and digital archive documents. We store documents from the 18th century to the present day.

We are located in modern and operationally adapted premises in Eskilstuna.

About the position

As an archive administrator, you will be part of an engaged team that works with accuracy and good service. Currently, we are 12 archive administrators and one archivist, with the goal of growing further by 2026.

In this role, you will, among other things:

• Process cases related to journal disclosure, including confidentiality and interest assessment
• Work with registration, archiving, and archive care
• Handle both analog and digital documents
• Collaborate closely with colleagues in daily work
• Have contact with private individuals, authorities, insurance companies, and healthcare providers

The work takes place in several different systems. The main system is Cosmic, and the previous journal management system is NCS Cross.

Your qualifications

Requirements

• Relevant education in, for example, archival science, information management, record keeping, patient safety, administrative law/public administration with a focus on transparency and confidentiality, or equivalent experience deemed relevant by the employer
• Very good computer skills and the ability to work in multiple systems
• Very good reading ability and the ability to interpret information in patient records and other documents
• Very good Swedish in speech and writing

Desirable

• Good knowledge of legislation such as the Patient Data Act (PDL), GDPR, and the Public Access to Information and Secrecy Act (OSL)
• Experience working with public documents
• Experience with patient records and journal systems

Who are you?

You are meticulous, structured, and take responsibility for your tasks. You enjoy collaborating in a team but can also work independently. Good service and a professional approach are natural for you.

The work involves some physical aspects, such as lifting, which you need to be prepared for. We place great importance on your personal qualities.

Why you should work with us

• You will work with a socially important mission
• You will be part of a knowledgeable and engaged team
• You will work in modern premises in Eskilstuna
• You will contribute to the development of a changing organization

Employment conditions

• Permanent employment, 100%
• Start date by agreement

Application and contact

Application deadline: 2026-04-07. Do not wait to apply, interviews may be conducted on an ongoing basis.

Information about the position can be obtained from:

Maria Pestrea, Unit Manager Journal and Archive Service
Phone: 016-10 40 54
Union representatives can be reached via the Contact Center, 0155-24 50 00.

The position will be filled on the condition that it is not needed by already employed staff or that the conditions for recruitment change.

See our benefits (http://regionsormland.se/jobb-och-utbildning/vara-formaner/ (http://regionsormland.se/jobb-och-utbildning/vara-formaner/))

Feel free to follow us on Facebook (http://facebook.com/regionsormlandJobbahososs/ (http://facebook.com/regionsormlandJobbahososs/)) and Instagram (http://www.instagram.com/region_sormland_jobbahososs/ (http://www.instagram.com/region_sormland_jobbahososs/))

In some cases, we are obliged to check if a person appears in suspicion and/or criminal records. This can happen in two ways, either the region requests the information itself or you are asked to request an extract to show before employment. In exceptional cases, we may request that you present a record extract even when filling other positions than those mentioned above. If you are considered for employment, you will be informed about what applies to the position you have applied for.

If you have protected personal information, you should be cautious about what information you share in your application. Contact the contact person specified in the ad before submitting your application.

We make active choices regarding exposure and recruitment support and therefore decline direct contact from staffing and recruitment companies.