Vacant job

We are looking for a Document Control Administrator – BECCS for a state-owned entity in energy production and district heating.

This is a consultancy assignment. The location is Stockholm.

The position is full-time.

The assignment involves close collaboration with the client, which places high demands on flexibility and teamwork.

The Assignment

The role involves ensuring order, quality, and traceability in the project's document management. You are responsible for ensuring that all project documentation is handled correctly, is easily accessible, and meets established requirements and procedures. The work includes coordination with various functions within the project and participation in cross-functional forums.

Responsibilities

Manage and maintain project documentation according to established document control procedures.

Ensure correct storage, archiving, and access to both technical and non-technical documents (e.g., contracts, reports, and correspondence).

Be responsible for version control and ensure that the correct versions are available to relevant stakeholders.

Update and maintain document registers and databases with high accuracy.

Coordinate document flows for submission, review, and approval between engineering, procurement, construction, and other functions.

Support the development and structuring of reports, audits, and status updates related to document management.

Develop and implement project-specific procedures for document control.

Structure and classify documents to ensure easy access and traceability.

Be the contact person for document-related questions within the project.

Provide existing documents from the project's archive as needed.

Support the Document Control Lead in matters related to technical documentation.

Requirements (Note: Mandatory)

At least 2 years of experience in document control, preferably within construction, civil engineering, or engineering projects.

Very good understanding of document control principles, methods, and best practices.

Good knowledge of project documentation requirements and dependencies.

Experience with EDMS and CDE systems such as Aconex or similar.

Understanding of project management methodologies and tools.

Very good familiarity with document management tools.

Strong organizational and analytical skills.

Ability to manage large volumes of documents efficiently and systematically.

Excellent communication skills towards both internal and external stakeholders.

Higher vocational education or a bachelor's degree in Information Management, Administration, or a related field.

Very good proficiency in Swedish and English, both spoken and written.

Preferred

Experience from working in larger project environments is preferred.

Personal Attributes

Exceptional accuracy and attention to detail.

Proactive and improvement-oriented.

Ability to work under pressure and adapt to changing circumstances.

Strong problem-solving skills and good prioritization abilities.

Thrives in a dynamic and fast-changing project environment.

About Us

Centio's overarching goal is to be a consultancy company that offers smart and sustainable solutions that positively develop society.

Our employees are offered conditions tailored to the individual. This means that working hours, workload, workplace, and professional development are adapted as much as possible based on the employee's needs.

Among our employees, you will find dedicated individuals who are passionate about societal development. We work in small groups where you can contribute your experiences while also benefiting from others' knowledge and experience.

For us, well-being is important, and finding a healthy balance between work and leisure is essential. Therefore, we have a zero-vision against stress and prioritize well-being and health.

Please read more about us at centio.se.

Please send your CV in Swedish.

We look forward to your application!