Vacant job

Do you value proximity, growth, and creating the best conditions for everyone living and working in Huddinge municipality? Then we offer numerous career opportunities in a well-functioning and growing municipality with both nature and urban pulse around the corner. With us, you feel safe, involved, and proud as we make a difference every day. In Huddinge municipality, we work to create a sustainable society where nature, technology, and good service interact. Huddinge is a large municipality in Stockholm with about 6,400 employees and more than 110,000 residents.

If you have protected personal data, please contact the contact person indicated in the advertisement.

Huddinge municipality works to be a safe, legally secure, and professional operation. As part of our recruitment process, we may conduct background checks and request criminal record extracts in the final stages of certain recruitments. If you are considered for this, you will receive clear information and the opportunity to give your consent before the check is conducted.

The municipal executive office works on behalf of the municipal council. We lead, direct, support, and follow up to ensure that the entire municipality operates efficiently and purposefully. In total, we are about 400 employees distributed across five departments. In everything we do, we start from the perspective that it should benefit those who live, visit, or work in the municipality.

About the Job

Are you a whiz at calendar tetris? Solution-oriented, have high integrity, and an extraordinary sense of order? Then one of the municipality's perhaps most important jobs is open – secretary to our municipal director Camilla Broo. So if you enjoy a varied everyday life where service, clarity, and a positive attitude are important ingredients, then this is the job for you!

Full-time, permanent, start date by agreement

About the Workplace

In the role of secretary, you are part of the municipal director's staff and belong to the municipal executive office. The office's task is to direct and support other administrations so that the municipality achieves its goals, with the aim of a sustainable Huddinge 2030. Our municipal director is ultimately responsible for implementing the decisions of the municipal council and the municipal executive board and ensuring that the political decisions are carried out in the organization.

Job Responsibilities

As a secretary, you are a key player for the municipal director and the management group of the municipal group. You are responsible for organizing and supporting the municipal director in her daily work, both high and low, and you plan, coordinate, and administer for both the municipal director and the management group of the municipal group.

You handle a highly varied everyday life, and examples of tasks include:

• Daily calendar management
• Meeting planning
• Administration for the municipal director and the municipal management group
• Annual planning of all internal meetings according to the annual wheels that are important in the organization.

Your mission is to enable the municipal director in her role. Therefore, you ensure that her everyday life is well-planned, efficient, and sustainable. You will have a lot of contact with our elected representatives, and to contribute to the best collaboration, it requires that you are meticulous and have an understanding of their role and mission.

“I want to find a star who can help me organize, plan, and administer in an intense everyday life where both priorities, adjustments, and decisions must be made continuously. Without a brave, orderly, and solution-oriented partner, that is not possible! Here in Huddinge municipality, you will be in a developing environment with wonderful colleagues, varied everyday life, and many laughs. I can promise both ordinary and extraordinary assignments in an organization where a lot happens every day. You will be an important part of my and the municipal organization's development and success. I hope you want to become one of all of us who work for the best of the Huddinge family. I look forward to your application!”

Camilla Broo, Municipal Director

Your Profile

For the right person, an exciting challenge awaits where you will work closely with the democratic process. You find it easy to build relationships and instill trust but have strong integrity and are used to handling confidential information. You are unpretentious and have the ability to understand your boss's needs before she articulates them. You are always one step ahead of your boss and can quickly adjust when necessary. You are driven by "enabling" your boss so she has better conditions to succeed in her mission.

To succeed in the role, we see that you have:

• solid experience as a CEO assistant, executive assistant, or secretary at the highest level in a larger organization
• very good knowledge of Office 365
• very good knowledge of Swedish in speech and writing, as well as good English skills
• we see it as meritorious if you have further education in a relevant area, for example, in executive assistance

You are network-oriented and have a very strong administrative ability. We see that you are results-oriented and driven by good delivery and have a communication ability beyond the ordinary. Your role requires that you can handle a large flow of information, communicate with several different contact points, and that you thrive in a fast-paced environment.

Information

Apply for the position by attaching your CV (we do not wish for a personal letter) and answering some selection questions about how you match our requirement profile. The selection process will begin after the application deadline, and the process will consist of tests, interviews with recruiters, interviews with the municipal director, reference checks, and background checks.

For questions, please contact Lars Norberg, recruitment partner 0702111043

For us to be able to perform our mission, you as an employee in Huddinge municipality are the most important we have. Therefore, we offer a range of benefits for a sustainable work life and to facilitate your everyday life. Read more about this here (https://www.huddinge.se/arbete-och-karriar/arbeta-i-huddinge-kommun/#Formaner).

We decline all offers of advertising and recruitment assistance in connection with this advertisement.