Administrator for Fonus Property Department

Do you want a central role where you create structure, quality, and security in property management – in a stable and value-driven organization with a long-term perspective?

Fonus Property Department is now looking for a structured and committed administrator who wants a central role in our property management. With us, you will be part of an organization where care, responsibility, and quality permeate the work – both in what we do and how we collaborate.

The position is a permanent employment with immediate start or by agreement.

About the role

This is a varied and responsible role for you who want to work broadly within property administration and have real responsibility for rental flows, contracts, and systems. You will work closely with the property manager, management, and finance, providing important administrative and operational support. In this role, you contribute to ensuring quality, structure, and reliability while having the opportunity to work closely with decision-makers, influence working methods, and contribute to the development of effective processes in an organization with stability and clear direction.

The role combines rental administration, systems work, and financial understanding and is suitable for you who want to work broadly within property management. This is not a traditional accounting assistant role, but a broad administrative function with a clear connection to property operations, where you contribute to effective processes and well-functioning management.

You will be a key person in the work of creating structure, quality, and stability in our administrative flows.

Your main responsibilities

• Register, update, and quality assure rental agreements
• Interpret and link orders to invoices
• Manage and follow up rental invoices
• Identify, investigate, and correct incorrect rents
• Ensure that rental information is accurate in property systems
• Maintain ongoing contact with property owners and internal functions in case of discrepancies

You will also work with system and process-related tasks, such as:

• Act as administrative support to management in daily operations
• Work in property and finance systems
• Approve rents in our system support
• Identify improvement opportunities in routines and working methods
• Contribute to the development and streamlining of administrative processes

We are looking for you who

Are a meticulous and structured person who thrives in a role where you can take responsibility and contribute to quality and order. You appreciate variety in your work and feel comfortable working both independently and in close collaboration with others.

We would like you to have:

• Good financial understanding
• Basic knowledge of rental flows and reconciliations
• Experience in administrative work and working with various systems
• Ability to ensure correct documentation for invoicing
• A structured, quality-conscious, and responsible working approach
• A service-oriented and solution-focused attitude
• Good collaboration skills and feel comfortable in dialogue with both internal and external contacts

What you bring

• Experience as a rental administrator, property assistant, or similar role
• Good system proficiency
• Good Swedish in speech and writing

Meritorious

• Experience working with owned or rented premises
• Experience with the systems:
  • Pythagoras
  • Microsoft Business Central
  • Medius Capture
  • Medius Flow

We offer

Fonus is a stable organization where you have great opportunities to influence working methods and develop within the property area.

Some of our other benefits include:

• Collective agreement including insurance & occupational pension
• Employee discounts
• 4,000 SEK in wellness allowance each year
• Subsidized lunch
• Flexible work with the possibility of hybrid work

How to apply

The application deadline is March 29, 2026, but since we review applications and call for interviews on an ongoing basis, the position may be filled before this date.

If you want to know more about the role or us as an employer, please do not hesitate to contact Sofia Parszyk, Property Manager at email: [email protected] (mailto:[email protected])

We look forward to your application!

A family within Fonus economic association

Most associate the name Fonus with funerals. However, since our start in 1945, we have developed with long-term perspectives in two main areas: funerals and law. Fonus operates as an economic association, and our common goal is to offer affordable and quality services. Within the Fonus economic association, in addition to Fonus, there is also Familjens Jurist, Företagarens jurist, Momentobyråerna, Farväl, and Fondkistan.

Fonus is Sweden's most hired funeral agency and part of the Fonus economic association. Since 1945, we have worked with long-term commitment, quality, and care in funerals and law. Our central organization supports operations in areas such as property, finance, HR, marketing, and IT.