Do you want to be our new colleague?

In Motala, Östergötland's lake city, we are open, proud, and innovative. Our municipality is the right place to contribute, develop, and thrive. With a responsible mission, we adapt to changes and act for the development of a sustainable lakeside life in Motala municipality.

Together we make life better!

The Technical and Community Service Administration is a broad and socially important workplace where many competencies collaborate. Here we work with the entire community building process – from regulatory activities and planning to project implementation, operations, and service.

We have operations within environment and health, building permits, land surveying, projects, operations, water and waste, as well as cleaning and meals. Within the administration, there are administration, development issues, and GIS, which support the operations and contribute to coordination, quality, and long-term development.

We work according to trust-based governance and management. This means that we show trust in each other's competence, take responsibility for the whole, and collaborate across operational boundaries. Here you will have the opportunity to influence, develop, and contribute to a municipality that both employees and the residents of Motala can be proud of.

JOB RESPONSIBILITIES

We are looking for a structured and service-oriented administrator for the Administration within the Technical and Community Service Administration. The role is broad and varied and involves working both independently and in close collaboration with colleagues across several operational areas.

Initially, the position will primarily focus on administrative tasks related to the areas of Environment, Operations, Meals, and Water and Waste.

You will have a central support function and contribute to ensuring that the caseworkers' work flows smoothly throughout the case process from start to finish, focusing on structure, quality, and legal security.

Examples of job responsibilities:

• Registration and case management in case management systems
• Disclosure of public documents according to applicable legislation
• Archive and information management
• Procurement and ordering support
• Mailing and mail handling, both physical and digital
• Schedule support as needed within Operations, Meals, and Water/Waste
• Tailored administrative support based on the needs of the operations
• System administration in relevant operational systems
• Development of work methods and digitization of administrative processes

QUALIFICATIONS

Requirements:

• Post-secondary education (vocational college or equivalent)
• Experience working in case management systems related to environmental and building permit processes (e.g., EDP Vision)
• Good computer skills
• Very good ability to express yourself in speech and writing in Swedish
• You are structured, goal-oriented, and used to planning and meeting deadlines
• You are collaborative and focused on common goals
• You are service-oriented and professional in your interactions

It is meritorious if you have:

• Experience with TimeCare MA and scheduling
• Experience in archive and information management
• Experience with EDP Future and/or Facilitate
• Understanding of municipal operations (e.g., water, waste, operations, environment, meal services)
• Experience from municipal operations
• Experience in developing analog work methods into digital processes

OTHER

Read more about our benefits and working in Motala municipality at motala.se/arbete.

To read more about the municipality in general, you can visit motala.se

Appointment is subject to appropriate decisions.

Please respect that we decline all direct contact from staffing and recruitment companies that we do not have agreements with, as well as sellers of additional job postings.