Registrar at the Swedish Prison and Probation Service

The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the vicious cycle. If we succeed, society will be safer and more secure for everyone. We are the authority responsible for prisons, probation, detention centers, and client transportation.

JOB RESPONSIBILITIES

As a registrar, you will assess and manage public documents in accordance with applicable regulations. In this role, you are expected to continuously quality assure and improve the registration of public documents together with your colleagues. Part of your daily tasks includes handling incoming mail to the head office and ensuring that documents to be registered are processed promptly. You will also evaluate emails received at the authority's main mailbox and forward them to the appropriate departments or register them. You may receive inquiries from the public or other authorities via phone, and you are expected to respond appropriately in those situations. Daily tasks also include assessing confidentiality and releasing public documents, as well as training and working with operational signals protection within the authority.

You will quality control completed cases, add them to the records, and sort them into the archive connected to the registration office. You will assist and support colleagues at the head office and across the country to ensure they have the right conditions to handle their documents correctly. This will be done via phone, email, or through various training sessions and forums. The team will also develop different types of support materials.

QUALIFICATIONS

In the role of registrar, you are calm, stable, and focused on the right things, and you can prioritize. You are attentive, accommodating, and have an interest, a willingness, and the ability to help others, and you strive to deliver solutions. You work well with others by being receptive and communicative. Furthermore, you plan and organize your work effectively to meet deadlines while focusing on goals and results.

It is important to us that you share the fundamental values of the Swedish Prison and Probation Service regarding a humane view of humanity, respect for the individual, and belief in the human capacity and willingness to develop. You are also aware of and understand how background, culture, and group affiliation affect yourself and others. Moreover, you are expected to contribute to ensuring that everyone is treated equally through your approach. We place great emphasis on personal suitability.

We are looking for someone who has:
• Completed upper secondary education in the form of a diploma or degree, or other education combined with experience deemed equivalent by the Swedish Prison and Probation Service
• Certified registrar or archivist
• Experience working as a registrar
• Very good knowledge of document registration
• Very good knowledge of public documents
• Excellent ability to express yourself verbally and in writing in Swedish

It is an advantage if you have:
• Training in signals protection
• Experience working with signals protection
• Knowledge of signals protection
• Experience working with the document and case management system Platina
• Experience working within the Swedish Prison and Probation Service
• Additional language skills beyond Swedish and English

OTHER

To be considered for employment within the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security, and confidentiality awareness, and comply with applicable laws. This means that you uphold democratic values and the state values that apply to the operations of the Swedish Prison and Probation Service.

Some positions are classified in security classes, and a security check with a background check will be conducted before a hiring decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants from diverse backgrounds and experiences. Read more about the security check at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/)

The position may involve military placement within the Swedish Prison and Probation Service. Read more about military placement at: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ (https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/)

Probationary employment may be applied.

The Swedish Prison and Probation Service strives for a balanced gender distribution and increased diversity.

To submit your application, click on the application link in the ad. Questions about how to apply and submit your CV should be directed to Visma Recruit. Questions about specific jobs will be answered by the contact person specified in the ad.

We kindly but firmly request no direct contact with staffing and recruitment companies or salespeople of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.