Educational Administrator for the Educational Services Unit

Sapere Aude – dare to be wise – is our motto. Our students and staff develop socially important knowledge that enriches individuals and the world. Our academic environment is characterized by curiosity, courage, and openness, and there is a close connection between people, roles, subjects, and research. The foundation of our operations is equality, diversity, and a democratic approach. We are located in Värmland, a nature-rich and culturally rich region where we are a driving force for sustainable development in close collaboration with society.

Karlstad University has approximately 1,400 employees and 17,700 students distributed across two inspiring campus environments in Karlstad and Arvika. Read more about us at: https://www.kau.se/jobba-hos-oss (https://www.kau.se/jobba-hos-oss)

Description

The Department of Educational Support consists of the unit for internationalization and collaboration, the unit for student support, and the unit for educational services.

The latter organizes the handling of the university's admissions, examinations, study administrative systems, and the implementation of examination coordination.

We are now looking for an educational administrator for the educational services unit who will primarily work with examination coordination. Other assignments within the unit may also be relevant.

Examination coordination is a central part of the university and plays a crucial role in ensuring well-functioning examinations. Through careful planning, coordination, and administration, conditions are created for examination sessions to be conducted in a fair, smooth, and secure manner. Examination coordination is rapidly developing, focusing on efficient and digital processes that provide the best possible support and service to students and staff.

Responsibilities

In the role of educational administrator, you will be responsible, together with your colleagues, for the administrative part of examination coordination and contribute to a qualitative process for students and staff. The tasks include coordinating, managing, and processing examination administration. It is a role with many points of contact, with whom you communicate and collaborate.

The work intensifies during examination periods when the workload is periodically high. Examination administration is planned and managed based on several different requirements. The work is largely governed by rules and internal policies, but the questions that arise do not always have clear answers.

The work also includes, among other things, scheduling examination invigilators and preparing examination materials. You will work in several different data systems, including Inspera and Ladok. The work is varied between practical and administrative tasks. You have great freedom in how you organize your daily work, in consultation with your closest colleagues.

Qualifications

We are looking for someone with a relevant academic degree or other education or experience that the employer deems equivalent. Experience in administrative work is a requirement. Relevant experience in similar tasks, educational administration, or other administrative work from schools/universities is meritorious.

For the position, you need to have a very good administrative ability. This means you have good IT skills and can quickly learn new administrative systems.

Furthermore, you are self-driven and responsible, but also possess good ability to collaborate with others. You enjoy handling various issues and tasks, and you emphasize improving and developing work methods. You master Swedish and English both orally and in writing and can communicate in both languages in a professional context.

Great importance is placed on personal qualities.

Conditions

The position is a permanent full-time position, 100%. Start date as soon as possible by agreement. A probationary period may apply.

Application

You apply in the university's web-based recruitment tool Varbi.

You are responsible for ensuring that your application is complete in accordance with the advertisement, that any documents in languages other than Swedish, Norwegian, Danish, or English are translated, and that your qualifications are documented in a way that allows for an objective, qualitative assessment. A complete application must be submitted by the application deadline. An incomplete application may result in your qualifications not being assessed in all respects.

The application should include:

• CV
• Cover letter describing your qualifications in relation to the tasks
• Copies of relevant grades, diplomas, and certificates
• Statement of language skills

All documents you wish to be part of your application should be attached to the digital application. Name each uploaded document so that it clearly indicates its contents.

Application deadline: 2026-03-16

Reference number: REK2026/58

Welcome with your application!

Karlstad University has made a medieval decision for this recruitment, and we therefore decline contacts with advertisement sellers and recruitment service sellers.

HR Excellence in Research
Karlstad University received the HR Excellence in Research award in September 2020. The award is given to employers who have a stimulating work environment and good conditions for researchers and continuously work to develop these. The award shows the institution's commitment to fair and transparent recruitment as well as favorable professional development for researchers. Read more at https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r (https://www.kau.se/jobba-hos-oss/karlstads-universitet-som-arbetsgivare/human-resources-strategi-forskare-hrs4r)