Administrator for the Administrative Unit

Do you want a key role where planning, problem-solving, and contact with people are at the center? We are now looking for an administrator for the Administrative Unit who wants to work closely with both the unit manager and the operations and become an important hub in staffing matters.

With us, you will be part of a team where professionalism and strong commitment are guiding principles, and where a good reception sets the standard for good service.

About the Position

With us, you will be part of a competent team with varied assignments. You belong to the Staffing Unit within the Administrative Unit and work alongside colleagues responsible for staffing and managing short-term absences. As an administrator, you are a central support function that contributes to the daily operations running efficiently and legally.

The assignment involves relieving managers and operations through coordination and practical support, allowing them to focus on leadership, quality, and operational development. You manage absences, vacancies, and changes both in the short and long term, ensuring that laws, agreements, and internal guidelines are followed in close collaboration with managers and employees.

Examples of Tasks:

• provide administrative support to the unit manager in daily work
• support managers and operations in planning, staffing, scheduling, and substitute management
• receive and register sick leave from employees in various operations
• work with staffing by coordinating existing resources or appointing substitutes based on operational needs
• support and guide operations in matters related to planning and short-term absence
• provide support in matters related to delegations
• assist managers with scheduling-related issues

About the Workplace

The Administrative Unit within Functional Support is responsible for providing managers with support in various administrative processes. The unit consists of 16 administrators, 1 administrative coordinator, and a unit manager. Eight administrators work within the staffing track and nine administrators within the administration track. We work activity-based in newly renovated fresh premises at Åbylunden 1 located in Örnsro.

We provide unit managers with ongoing administrative support in daily work and assist managers and operations with planning and follow-up in finance, staffing, scheduling, and substitute management. We conduct training initiatives for both managers and employees focusing on scheduling, finance, and purchasing. The unit also handles personnel administration, such as employment documentation, permissions, and certificates. Through our work, we contribute to structure, order, and high quality in the administrative processes.

The Social Administration area of Functional Support provides support and services to individuals with physical and mental disabilities according to the Act on Support and Service for Certain Disabled Persons (LSS) and the Social Services Act (SoL).

Read more about what it's like to work in Örebro municipality at www.orebro.se/jobb (http://www.orebro.se/jobb).

Qualifications

As a person, you have the ability to take responsibility for your tasks, prioritize, and organize work effectively. You need to be able to handle and switch between different tasks simultaneously. To fit into the position, you should also have the ability and find it meaningful to collaborate with others. You are service-oriented and can handle most unforeseen events calmly and professionally. Furthermore, you master the Swedish language in such a way that you can communicate with employees, unit managers, operations, and other staff, as well as document in writing what the unit requires.

We place great emphasis on personal suitability.

Requirements:

• high school education or vocational training in a relevant field for the position, such as administration, finance, or longer experience deemed equivalent by the employer
• work experience and good knowledge of the scheduling system Medvind
• work experience with the target group within the functional support area

Desirable:

• work experience providing operational support in staffing matters regarding the management of short-term absence

Scope and Start Date

Employment type: permanent position

Employment rate: 100%

Start date: May 5, or by agreement

Number of positions: 1

Other Information

Interviews may be conducted digitally. You can read more about our digital interviews and how to prepare at orebro.se/jobb/digitalaintervjuer (http://orebro.se/jobb/digitalaintervjuer).

Application

The application deadline is March 1.

Welcome with your application!

Protected personal data? Read more about how to apply at orebro.se/jobb/skyddadepersonuppgifter (http://orebro.se/jobb/skyddadepersonuppgifter)