Dalarna University is looking for an Administrative Officer

At Dalarna University, you help create opportunities for everyone to participate in higher education. Together, we create open pathways to knowledge for a good society - in our own region and from a global perspective. Our programs are current and of high quality, and research is conducted in close collaboration with society. Approximately 800 employees, 15,000 students, and a large number of partners make this possible.

Are you an experienced and knowledgeable administrator who enjoys a fast-paced environment and varied tasks? Then you might be the one we are looking for!

The Department of Language, Literature, and Learning (ISLL) offers courses and programs in language, linguistics, culture, and literature from undergraduate to master's levels. Most of the department's subjects are an important part of teacher education programs. Almost all teaching is online and integrates teaching technology and pedagogy that together enable interactive real-time seminars. The linguistic diversity among our teachers enriches the education and research conducted at the department. We collaborate in a cohesive academic environment and cooperate both nationally and internationally to ensure the quality of our courses. The research within the department has three main focuses: linguistics, literary studies, and didactics and learning.

Your Workday

Your role as an administrative officer is primarily to provide administrative support to the head of department and the heads of divisions, as well as colleagues. You participate as a secretary in various meetings, where you arrange, send out invitations, and write minutes. You have many internal contacts and are in close collaboration with your colleagues in similar roles at other departments. Document management and archiving of various documents, preparation of decision materials, some invoice handling, and data entry in various systems are examples of additional tasks. If needed, you will also assist in booking travel, reserving venues, arranging receptions, and similar activities. Administrative management of course and program plans is also part of the job. The pace is often high, and the day does not always go as planned. The tasks are varied and change from day to day.

Are You the Person We Are Looking For?

To succeed in the role of administrative officer and thrive with us, you should feel at home in a multicultural environment, have good collaboration skills, and be self-driven.

Requirements for the position:

• A theoretical high school education
• At least 2 years of experience working with qualified administrative tasks
• You can express yourself well in both spoken and written Swedish and English
• Good knowledge of the Office suite and strong digital competence

Meritorious for the position:

• Other relevant post-secondary education
• Experience in a similar administrative role within the higher education sector
• Experience in academic operations
• Experience working in public sector, especially government

In the recruitment process, we place great emphasis on personal suitability. The role requires a well-developed administrative ability and places high demands on flexibility, organizational skills, and self-leadership.

We Want You to Be:

• Meticulous, quality-conscious, structured, and responsible
• Proactive, service-oriented, and solution-focused
• Accustomed to planning your work and self-driven in prioritizing your tasks

Employment

The position is a fixed-term employment, starting as soon as possible until 2026-09-22, with a possible extension. The position is full-time (100%). Dalarna University operates at two locations. The place of employment for this position is in Falun, but work in Borlänge may occur.

Other

We value the qualities that diversity brings to our operations.

In this recruitment, the university will consider the candidate who, after a qualitative overall assessment, is deemed to have the best qualifications to fulfill the tasks of the position.

Welcome with your application!

You can apply via our website by 2026-03-10.

Your application should include a CV, transcripts, and a cover letter. References will be requested during the interview process. If you want to know more about what it's like to work at Dalarna University, visit our website www.du.se/en/about-us/work-at-us/ (http://www.du.se/en/about-us/work-at-us/)

We kindly ask salespeople not to contact us regarding advertisements. We have made our strategic choices for this recruitment.

At Dalarna University, you help create the future. Our mission is to educate and research current issues. In close collaboration with industry and the surrounding community, we create exciting opportunities and experiences for both students and employees. We are an academic environment based on openness, courage, and responsibility, and for us, our employees' competence and creativity are important. Dalarna University is a university with two campuses that attracts students and researchers from all over the world. Approximately 17,500 students study with us, and we have around 750 employees.