Vacant job

We are looking for someone with solid experience in economic and program administration who appreciates working in a service-oriented manner to support colleagues in doing their work as well as possible. If you also want to work at a government agency with international issues in focus, this might be the job for you.

About the job

The role of program administrator at Sida's Europe Department, located in Rissne, involves qualified administrative work focused on providing support to the unit's case officers in their work with aid interventions, as well as supporting the unit manager in financial monitoring of both the aid budget and the budget for internal costs.

Responsibilities

• Ongoing economic administration such as reviewing payments to partners and handling invoices.
• Together with the controller, ensure the quality of decisions regarding support to partners.
• Quality control and work in Sida's economic planning system Planit.
• Support to case officers in managing aid interventions in Sida's various IT systems (e.g., intervention management system and document, economic, and invoicing systems).
• Overall work with the unit's intervention portfolios in BISI.
• Assist the unit manager with financial monitoring of both the aid budget and the unit's management budget (including the travel plan).
• Support to case officers in connection with procurements and call-offs from framework agreements.
• Participate in department-wide work on internal governance and control.
• Other tasks as needed within the unit.

We offer

We offer a workplace with good opportunities for development and an environment characterized by openness and diversity. You will work based on a clear mandate and area of responsibility characterized by trust between you, your manager, and your colleagues.

As an employee at Sida, you work with the world as your workplace, guided by Agenda 2030 and the government’s fundamental values. To respond to the challenges the world faces today and in the future, we need people with diverse backgrounds and skills.

Qualifications

Education

• High school diploma, preferably in a relevant field, e.g., administration and/or economics or equivalent.

Languages

• Good Swedish in speech and writing.
• Good English in speech and writing.

Work experience and skills

• Experience in economic management, preferably in a government agency.
• Experience in providing economic administrative support to colleagues.
• Good collaboration skills and flexibility.
• Good knowledge of Office programs, especially Excel.

Functional competencies/abilities:

For this role, you need to:

• Take initiative and be proactive.
• Be good at collaborating and building trusting relationships.
• Be able to handle resistance, be flexible, and solution-focused.
• Have the ability to engage in dialogue and create consensus.
• Be able to use various analytical tools.
• Be detail-oriented and have a sense of order.

It is an advantage if you

• Have worked in an internationally-oriented workplace.
• Have experience with Planit and BISI.
• Are able to travel for work.
• Have experience in administrative work in a government agency.
• Have knowledge of other relevant languages.

Good to know

The positions are permanent with immediate start. A probationary period applies. The position is classified in a security class, which means that the final candidate must undergo a security check.

Sida offers the possibility of remote work to some extent if it works for the organization.

When contacting, please refer to ref.no 15/26.

Further information about the position can be obtained from Maria Bister or Malin Perhult, 08-698 50 00.

Any questions about terms and other union matters should be directed to union representatives at Sida for Saco: [email protected] and ST: [email protected].

In Sida's recruitment process, selection questions are used as a tool for making an initial selection. Therefore, be careful with your answers so that they accurately reflect your skills and experience. Read more about Sida's recruitment process.

Sida is a government agency. This means that information and application documents you provide to us may be disclosed under the principle of public access if someone requests them. Normally, there is no confidentiality for the information processed in the database. If you have protected personal data, please contact the contact person indicated in the advertisement by phone.

Note! Sida communicates with applicants primarily through our recruitment system ReachMee. Depending on which email client you use, emails sent from ReachMee may end up in the spam filter, so we encourage candidates to keep an eye on this.

About Sida

Sida – the Swedish International Development Cooperation Agency – is a government agency that works on behalf of the government and parliament to create conditions for better living conditions for people living in poverty and oppression. Our work should contribute to achieving the goals set by the parliament and the government's direction for Swedish aid.

We have over 800 employees distributed between three offices in Sweden and at Swedish embassies in our partner countries. Read more about Sida's employment benefits and Sida's diversity work.

Diverse experiences, backgrounds, and perspectives are the foundation for a workplace free from discrimination, where everyone thrives and does their best. We believe in diversity and its positive impact on our operations and welcome applicants with different backgrounds and experiences.