Do you want to help shape a new role and make a real difference for children and families?

We are currently facing an exciting phase where an increased influx of decisions has raised the need for coordination in our operations, and we are therefore looking for a coordinator for Sparven Short-Term Accommodation. At Sparven, we welcome children aged 3–8 years with disabilities who have been granted overnight stays according to LSS. Here, children have the opportunity for recreation, play, and a change of environment, while their guardians receive valuable relief.

In this role, you will be the hub in the planning of the granted short-term stays, responsible for creating structure, quality, and safety for both the children, guardians, and the operation.

Your placement is at Sparven Short-Term Accommodation, but you will also work at Krondikesvägen 60 and our other workplaces in central Östersund. You have annual working hours and work office hours, 40 hours a week.

Start date is according to agreement.

Your new job

As a coordinator at Sparven Short-Term Accommodation, you are the spider in the web, the one who holds everything together and ensures that the operation functions safely, structured, and with the children's best interests in focus. Here, you will have a key role where you independently plan and organize the children's decisions regarding short-term stays. As a coordinator, you report directly to the unit manager and have great opportunities to influence how you organize your work.

Our goal is to create a thoughtful and needs-adapted child planning, where you schedule the stay and staffing effectively and quality-driven based on each child's conditions. The role requires a holistic approach where you weigh the children's various needs, disabilities, decided days, and the operation's occupancy to make the planning work. It is a complex and important puzzle where you contribute to ensuring that the children have a safe stay and that the guardians receive effective relief.

Your assignment includes planning granted days, scheduling staff based on the operation's needs, and being responsible for the logistics of the children's transportation to preschool. You do not work directly with the children, but you are a central part of creating the conditions for their safety and continuity. The role also involves administration in Heroma related to scheduling and personnel matters, as well as documentation in Viva.

As a coordinator, you have close dialogue and collaboration with both the unit manager and staff, as well as with guardians and other coordinators within our other child services in the sector. You work with us at Sparven but will eventually also receive assignments within other child services. Together with the other coordinators and our operational support, you form a strong and supportive team.

Common tasks

The work includes administrative tasks and involves both independent work and close collaboration with the unit manager, staff, and relatives. With your holistic view, good judgment, and clear communication, you ensure that the daily work at the unit functions. This may include:

• Planning and organizing the children's short-term stays.
• Staffing based on financial frameworks, scheduling according to applicable laws and regulations, reporting and planning for various types of absence, and planning for vacations.
• Organizing and maintaining routines for good order and ensuring good planning.
• Creating and maintaining good relationships with staff and relatives.
• Being involved in the unit's operational planning and follow-ups.

The unit manager may delegate other tasks in addition to this.

Your qualifications

Requirements

• High school education deemed suitable by the employer. We prefer that you have a focus on care, educational, or social work.
• Very good knowledge of the Swedish language, both spoken and written.
• Good computer skills and familiarity with systems.

Meritorious

• Experience working as a coordinator.
• Experience in administrative work, preferably scheduling and/or coordination.
• Experience working in relevant data systems such as Heroma, Viva, Outlook, Teams.
• Knowledge of collective agreements and working time laws.
• Experience working with children/youth with disabilities.
• Experience working in LSS operations.
• Driver's license.

Great emphasis is placed on personal suitability.

We are looking for you

We are looking for someone who wants to coordinate and plan short-term stays for children and ensure that each child receives a safe, well-functioning, and thoughtful intervention.

You have a holistic view and understand how your planning affects children, families, and operations. You work independently and structured, with a good ability to organize, prioritize, and meet deadlines. With financial awareness, you use the operation's resources effectively while showing good judgment in complex trade-offs between needs, staffing, and guidelines.

You are flexible when conditions change and have a strong ability to collaborate, where you communicate clearly and build good relationships with both colleagues and guardians.

Other

Before potential employment, you need to present an extract from the criminal record for work with children with disabilities.

How the recruitment process works

Interviews may take place continuously. We ask that you attach your CV and cover letter to your application. Grades/certificates do not need to be sent with. We ask you to provide these if it becomes relevant for an interview.

The municipality of Östersund has considered the choice of advertising channels before advertising and therefore requests no calls from recruitment firms and ad sellers.

What do we offer?

The municipality of Östersund offers you benefits such as paid vacation from the first year of employment, vacation exchange, wellness grants, or wellness hours. Through our benefits portal, you can access independent pension advice and a variety of discounts and offers. You can also receive quick and professional support from various specialists, such as psychologists, lawyers, and economists, through the Personnel Support service. You can read more about our benefits on our website: https://www.ostersund.se/naringsliv-och-arbete/jobba-hos-oss/sa-har-jobbar-vi/lon-och-formaner.html (https://www.ostersund.se/naringsliv-och-arbete/jobba-hos-oss/sa-har-jobbar-vi/lon-och-formaner.html)

About the Health and Care Administration

Working with heart at the Health and Care Administration means that you contribute to creating simpler, richer, and safer lives for the residents of Östersund. We work with people of all ages and strive to always make a difference in everyday life. It is important. For real.