Vacant job

Do you have experience working with program administration or financial administration and are motivated to work in a supportive role? Do you want to work at a government agency to reduce poverty in the world and contribute to achieving the global goals for sustainable development together with others? Then this could be the job for you!

About the job

We are now looking for a program administrator for our office in Rissne. The role involves qualified administrative work focused on supporting the unit's case officers with quality assurance, internal governance and control, as well as financial administration related to aid initiatives that Sida carries out through external partners. You will also work on monitoring the unit's ongoing costs and assist with some other administration related to the unit's internal work. The role involves close collaboration within the unit where you are expected to contribute to the overall unit collaboration. You will also collaborate with colleagues in other departments and at Sida as a whole. You will also participate in Sida's global network for administrators for joint learning and exchanges with other administrators working in the same function worldwide.

Responsibilities

• Ongoing financial administration such as reviewing payments to partners and handling invoices.
• Assist the unit manager with financial monitoring of both the aid budget and the budget for internal costs.
• Support case officers in managing aid initiatives in Sida's various IT systems (e.g., initiative management systems and documents, finance and invoicing systems).
• Support case officers in connection with procurements and orders from framework agreements.
• Together with the controller, ensure the quality of decisions regarding support to partners.
• Participate in department-wide work on internal governance and control.
• Support in internal and external communication, including handling incoming emails from the public and administering the unit's/department's collaboration space on Sida's intranet.
• Support in the introduction of new employees in the unit/department, e.g., handling IT issues, as well as general administrative and coordinating tasks.
• Support in planning and organizing planning days and seminars.
• Write minutes at meetings, perform archiving.
• Assist the unit manager with tasks related to personnel administration and contribute to other administrative and coordinating tasks that may arise in the unit/department.

We offer

We offer a workplace with good opportunities for development and a work environment characterized by openness and diversity. You work based on a clear mandate and area of responsibility characterized by trust between you, your manager, and your colleagues.

As an employee at Sida, you work with the world as your workplace, with Agenda 2030 and the government’s values as your guide. To meet the challenges the world faces today and in the future, we need people with different backgrounds and skills.

Qualifications

Education

• High school diploma, preferably in a relevant field, e.g., administration and/or economics or equivalent.

Languages

• Very good knowledge of Swedish and English.

Work experience and skills

• Good documented experience of independent administrative work.
• Good documented practical experience in accounting and/or financial monitoring.
• Good documented practical experience in finance, accounting, electronic invoicing, and document and case management systems.
• Good experience with digital work tools and systems such as Outlook and the Office package (including Excel). Preferably experience with SharePoint.

Functional competencies/abilities:

We are looking for someone who has a genuine interest in working long-term in an administrative role at Sida.

For the role, it is important to have a very good ability to organize, document, and follow up on your own work. Being able to work accurately and structured towards set goals and given deadlines is crucial for success in the role. Furthermore, you are service-minded and enjoy providing support to others. Having good communicative and pedagogical skills is also important in a role that involves many contacts and collaborations within and outside the unit.

For this role, you need to:

• Be able to lead yourself and take responsibility for your own development.
• Take initiative and be proactive.
• Have the ability to handle stress, uncertainty, and risks.
• Be able to collaborate in an intercultural context and in different constellations.
• Be good at collaborating and building trusting relationships.
• Be able to handle resistance, be flexible, and solution-focused.
• Have the ability to engage in dialogue and create consensus.
• Be able to translate experiences and lessons into action.

For this role, it is an advantage if you

• Have experience working in an administrative role at a Swedish authority or within international development cooperation.

Good to know

The position is a permanent employment with immediate start. A probationary period applies.

Sida offers the possibility of remote work to some extent if it works for the organization.

When contacting, please indicate ref.no 11/26.

Further information about the position's content is provided by Abdullahi Aress, [email protected].

Any questions about terms and other union matters should be directed to union representatives at Sida for Saco: [email protected] and ST: [email protected]).

In Sida's recruitment process, selection questions are used as a tool for making an initial selection. Therefore, be careful with your answers so that they accurately reflect your skills and experience. Read more about Sida's recruitment process.

Sida is a government agency. This means that information and application documents you provide to us may be disclosed under the principle of public access if someone requests them. Normally, there is no confidentiality for the information processed in the database. If you have protected personal data, please contact the contact person specified in the advertisement by phone.

Note! Sida communicates with applicants primarily through our recruitment system ReachMee. Depending on which email client you use, emails sent from ReachMee may get caught in the spam filter, so we encourage candidates to keep an eye on this.

About Sida

Sida – the Swedish International Development Cooperation Agency - is a government agency that works on behalf of the government and parliament to create conditions for better living conditions for people living in poverty and oppression. Our work aims to contribute to achieving the goals set by parliament and the government's direction for Swedish aid.