Stockholm – our capital city with millions of dreams

Stockholm – our capital city with millions of dreams, expectations, and ambitions. We work for everyone living here today and in the future. Now we are looking for you who want to think big, new, and differently with us – for the people of Stockholm.

Welcome to us

Farsta School Adolf Fredrik's music classes are characterized by safety and study peace with a cohesive school experience.

We make each other better by having high expectations of each other, engagement in our tasks, trust and care for one another, confidence that everyone does their best, an inclusive approach, and that everyone can, everything is possible.

We have a dedicated staff and an award-winning after-school program. The school has about 900 students in grades F-9 and about 140 staff members. Our school is located between Farsta center and Lake Magelungen. Students come from both the local area and other parts of Greater Stockholm. We have two parallel classes in grades F-3, four parallel classes in grades 4-6, and five parallel classes in grades 7-9. There are four local special education groups and one regional special education group. The school's student health team is well-developed and works cross-professionally and close to the operations. We have our own kitchen, school library, and good facilities. The operation is HBTQI-certified.

Our vision is to be the best place for every student and employee!

http://farstagrundskola.stockholm.se (http://farstagrundskola.stockholm.se)

Your role

In the role of school secretary, you will provide service, information, and support to both staff and students within the organization as well as external parties. The tasks are varied. You will continuously work with the school's document management, financial administration, and personnel and payroll administration. You will coordinate purchases and orders.

Your tasks:

• internal and external invoicing,
• record keeping and archiving
• mail handling.
• telephone service
• personnel reporting
• substitute procurement
• registration of staff absence
• handling of assessments and grades
• substituting as needed
• etc.

In addition, other tasks that occur in a school office, such as information management within the school, registration of data in BER (child and student register), etc., will be included.

Your qualifications and experience

Post-secondary education in economics, administration, and personnel or other education that the employer deems equivalent.

Completed university education in economics, personnel, or administration is meritorious.

At least 2 years of documented experience from similar assignments within Stockholm City is meritorious.

Previous documented experience of administrative work within both financial and personnel administration with a strong service focus and many outward-facing contacts.

Experience and knowledge of the systems BER, LISA self-service, Agresso, Hypergene, eDok, and Infomentor are meritorious. Good computer skills and experience of working in the Office suite, primarily Word and Excel, are a requirement.

To succeed in the role of school secretary, you should be meticulous, structured, and self-driven.

It should come naturally to you to provide good service and to have a professional and pleasant demeanor as well as an eye for detail.

You need to thrive in a school environment and be skilled at building good relationships with both adults and children, as well as having an interest in issues related to student learning and the school.

The pace of work can be high at times, and you need to be able to handle multiple tasks simultaneously.

As a person, you have a good overall understanding and can quickly grasp different contexts and prioritize among tasks.

You are good at independently finding solutions to situations that arise and taking the initiative for improvements within your own area of work.

You should have good digital competence and the ability to quickly learn new systems and programs. You handle both digital and analog meetings.

The work involves many contact points both internally and externally, so it is important that you can express yourself well in Swedish, both orally and in writing.

We place great emphasis on personal suitability.

Other

We offer wellness grants and good professional development within the city's educational initiatives.

The City of Stockholm works with competency-based recruitment aimed at recognizing each person's competence and thereby counteracting discrimination.