Vacant job

At Future People, we are looking for a project administrator for a government agency. As a consultant with us, you will have the opportunity for an exciting assignment while continuing to develop within your area of expertise. You will be employed by Future People and work on-site with our client. We care deeply about your well-being both with us and in your assignment. With us, you are an important and valued person, both as an employee and as a colleague.

Take the next step in your career and grow with us!

Our client is a government agency within the transport sector that works to facilitate the everyday lives of residents traveling and commuting in Stockholm. This is an agency with great commitment and pride in their important societal mission. As a consultant, you will be part of an important journey and, together with the agency's employees, contribute to a better everyday life for the residents of Stockholm.

We are looking for an experienced and service-oriented administrator who thrives in the role of being the spider in the web. You have many points of contact, both internally and externally, and find it easy to collaborate, build trust, and establish long-term relationships. In this role, you will be a close support to clients, project managers, and project members, actively contributing to streamlining work by following established methods and structures.

You are responsible, structured, and solution-oriented, with good prioritization skills and accustomed to handling many parallel tasks in a fast-paced environment.

In the role of administrator, you will primarily work with: Providing administrative support to project managers and project members as well as supporting project processes

• Assisting in the administration of consultants via consulting brokers

• Being responsible for the project office in Sickla, which includes material purchases, access cards, keys, office organization, and contact with suppliers

• Managing document and case handling, including record-keeping, archiving, and structuring in systems such as Avima, EDIT, and Teams according to the current document management plan

• Handling meeting administration such as invitations, agendas, minutes, and notes with high quality regarding language and format

• Being responsible for the program's contract log

• Managing supplier invoices in the financial management system

• Administering IT orders, licenses, permissions, distribution lists, and group mailboxes

• Conducting onboarding and offboarding of project members, including orders and permissions

• Assisting with travel bookings and related administrative processes

• Managing mail and signing matters, both internally and externally, ensuring that documents reach the right recipient on time

Requirements for the position:

• At least a high school diploma

• Four to six years of work experience as a program or project administrator

• Four to six years of experience with the Microsoft Office suite and good general computer skills

• At least four years of work experience in financial systems and/or accounts payable

Meritorious for the position:

• Experience from at least three assignments as an administrator within public operations

• At least one year of experience in document coordination and working in document management systems within projects or programs in public administration (please specify at least one reference project)

• At least four years of experience in handling supplier invoices

• At least three years of experience in the role of office manager

The assignment currently allows for both remote work and on-site work, primarily at the project office in Sickla and also at the office in Kungsholmen in Stockholm. Distribution of days and times will be based on the needs of the business and with the approval of the client.

• Start: 2026-02-23

• End: 2027-02-15

• Application deadline: 10/2-2026

• Extension: Possibility for extension of 1 + 1 + 1 year

Before the assignment can begin, a security clearance will be conducted.

Personal qualities and work environment

We have a solid collaboration with the agency today and have consultants on-site in several departments. The workplace is characterized by a welcoming environment where you as a consultant have good opportunities to develop and grow within the organization. As a person, you are attentive, engaged, and have good collaboration skills. You are structured and have the ability to work independently and strive to deliver high quality.

You will be employed by Future People and work as a consultant with our exciting client.

For us, it is important that every candidate has a positive experience with us, and we keep you updated throughout the process. You will never have to wonder what is happening and how you stand in the recruitment process. As an employee with us, you can trust that we will help you achieve your career goals. We are here as a partner throughout your professional career.

Warm welcome to submit your application today!

You can apply for the position at futurepeople.se

We cannot accept applications via e-mail due to GDPR.

If you have questions about the role or wonder how the process looks moving forward, feel free to contact us. The people working on this assignment process are Therese Lönnberg, who you can reach at [email protected], and Liv Hedström, [email protected]. We welcome applicants from diverse backgrounds and experiences. We review applications continuously, and in the consulting world, processes often move quickly. The role may be filled before the application deadline, so do not wait to submit your application.

Welcome to us at Future People!