Executive Assistant to the Correct Payments Operational Area

Do you want to contribute to the establishment of a new, strategically important operation aimed at strengthening control within our welfare systems? We are looking for an executive assistant to the new operational area of Correct Payments.

“Together we get Sweden to work. Do you want to be one of us?

Mission of the Operational Area

The Swedish Public Employment Service is now focusing on developing the agency's control operations from a holistic perspective. A new operational area is being established where the agency's control functions will be gathered to jointly drive and develop the agency's control operations. The ambition level is high, especially in terms of preventing and counteracting the exploitation of our welfare systems and the system-impacting organized crime.

The agency's control operations will ensure that public funds are used as intended. The requirements that apply to a job seeker, employer, contracted actor, or other affected operations must be adhered to. The operations are extensive and crucial for the agency to fulfill its mission within the labor market policy area.

In addition to gathering the agency's existing control operations in the new operational area, the operational area will build strategic and cross-agency capabilities to steer, lead, follow up, and develop the agency's control operations.

The new operational area of Correct Payments started its operations on January 1, 2026, and consists of, alongside a common staff for the operational area, five units with a total of about 500 employees.

Mission of the Executive Assistant

Your tasks include serving as close administrative support to the operational area director, managing emails, calendar and meeting bookings, orders, etc. The role also includes providing support to the operational area's management team. Organizationally, the executive assistant is placed within the operational area's staff. The staff of VO Correct Payments is under construction and consists, in addition to the executive assistant, of a head of staff and three operational coordinators.

You will prepare presentation materials, manage record-keeping, write minutes in various forums, and handle other administrative tasks. Your responsibilities will also include managing certain shared SharePoint pages for the department and, together with your colleagues in the staff, handling incoming matters, distributing assignments, and referrals.

You will work in many IT systems, and a prerequisite for success is a high level of digital competence. At times, the work pace is high. This requires foresight and structured working methods. You will work independently in a social role that is based on having high integrity in relation to the director and the management team.

You have the ability to work with different types of issues and relate them to the need for support in daily work. You are easy to collaborate with and have the ability to build and maintain internal and external relationships.

Basic Requirements for the Position

• Several years of experience in qualified administrative support in an executive assistant role
• Approved high school education
• Very good ability to communicate in Swedish in speech and writing
• Very good knowledge of MS Office tools - primarily Word, Excel, and PowerPoint

Other Merits for the Position

• Experience as an executive assistant for a CEO/Director General or a manager in a leading position
• Experience working in public operations
• Experience in record-keeping and minute writing
• Knowledge of SharePoint and OneNote
• Experience preparing meetings and writing meeting notes

The state value base guides us in our daily work. As an employee with us, you are expected to work fairly, impartially, and with high integrity, and contribute to maintaining and strengthening trust in our authority.

Our Offer

The position is a permanent full-time employment that may start with a six-month probationary period. The place of employment is Solna.

We offer you the opportunity to work in a workplace where we value the balance between work and private life. You will have access to a generous vacation agreement, flexible working hours, and the possibility to work remotely part of the time. With us, you will also have wellness activities during working hours and a favorable wellness allowance.

As an employee at the Swedish Public Employment Service, you will also have access to professional development and career opportunities within the agency. Through our work, we contribute to an inclusive and sustainable society, where you will have the opportunity to make a real difference for individuals and for society as a whole.

Application

Does this sound like a position for you? Welcome with your application by February 15, 2026.

Attach your CV specifying years, months, and tasks for each employment. You do not need to submit a cover letter. It is important that you answer the selection questions in detail and truthfully, so that we can get a clear picture of your experience. If the requested information is not provided, you risk being excluded from the selection.

During the recruitment process, selection tests may occur. We will keep you informed throughout the recruitment process. If you have protected personal information, please contact the recruitment partner named in the advertisement for assistance in submitting your application.

We actively work to be an authority free from discrimination. It is important to us that all competencies are utilized, and we welcome all applicants. We view positively if you have knowledge of any of our national minority languages.

Welcome to the job that gets Sweden to work! Here you work on the government's assignment for a labor market that helps people move forward. We unlock opportunities so that job seekers find employment and employers find their next employee. To achieve this goal, we need to collaborate, both within the agency and with various external actors across the country. Together we drive change, develop new working methods, and create solutions that enable Sweden to continue moving forward.